Office Manager

We’re excited to share a rewarding career opportunity with a fast-growing organization. Join a dynamic team where you can make an impact and grow professionally. We deliver outstanding customer service and provide top products backed by a rigorous 100 point inspection process. We value honesty, accountability, positivity, and passion for exceeding expectations. If you’re seeking a career with growth potential and competitive earning opportunities, we invite you to apply! The name of the hiring organization will be disclosed to candidates later in the interview process.

Role Overview

A rapidly growing, multi-location retail organization in Texas is seeking a highly organized and detail-oriented Office Manager to oversee daily office operations and support administrative, HR, accounting, and compliance functions at a dealership location. This role plays a critical part in ensuring operational efficiency, regulatory compliance, and seamless internal communication.

The ideal candidate is professional, accountable, detail-driven, and thrives in a fast-paced environment with growth opportunities.

How You’ll Make an Impact

Office & Administrative Operations

• Manage daily office operations, clerical duties, and recordkeeping

• Order and maintain office supplies and inventory

• Oversee reception operations, including scheduling and coverage as needed

Title, Registration & Documentation

• Process all new and used vehicle title and registration documentation

• Submit completed paperwork to appropriate tax offices and agencies

• Handle out-of-state title transfers in compliance with regulations

• Ensure all documentation is accurate, timely, and properly filed

Employee & HR Support

• Serve as a liaison between employees and Human Resources

• Facilitate new hire onboarding and benefits orientation

• Ensure accuracy and submission of new hire paperwork, timecards, and incident reports

• Process corrective action documentation as required

Financial & Deal Support

• Perform bookkeeping tasks and maintain petty cash records

• Manage accounts payable and credit card tracking

• Handle cash management, deal posting, and payoff documentation

Compliance & Reporting

• Review and post all deals for accuracy

• Print commission reports and maintain trade title records

• Process external incentive programs and required documentation

• Support audits and compliance initiatives in collaboration with leadership

Additional Support Functions

• Provide administrative and compliance support to dealership leadership

• Assist with special projects and other duties as assigned

What You Bring

• High school diploma or equivalent required

• 2 years of office management or administrative experience preferred

• Knowledge of office procedures, recordkeeping, and compliance processes

• Strong customer service and communication skills

• Proficiency in Microsoft Office and Google Workspace

• Typing speed of at least 50 WPM

• Excellent organizational skills and attention to detail

• Ability to manage multiple priorities under deadlines

Leadership & Collaboration

• No direct supervisory responsibility

• May provide informal guidance to administrative or reception staff

Work Environment & Physical Demands

• Ability to sit for extended periods and work at a computer

• Occasional standing and walking

• Ability to lift up to 15 pounds

Compensation & Total Rewards

• Competitive salary based on experience

• Health, dental, and vision insurance

• 401(k) with company match

• Paid time off and holidays

• Additional savings and benefit programs

Equal Employment Opportunity

This employer is an Equal Opportunity Employer. Qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. Applicants must be authorized to work in the U.S. Background checks and drug screening may be required.