What are the responsibilities and job description for the DEPARTMENTAL GRANTS AND CONTRACTS MANAGER Grade 18 position at Fulton County Government?
UNCLASSIFIED POSITION IN THE DEPARTMENT OF BEHAVIORAL HEALTH & DEVELOPMENTAL DISABILITIES
SALARY: $61,380 (NON-NEGOTIABLE)
Minimum Qualifications: Bachelor degree in Business, Public Administration, or a related field; supplemented by five (5) years of experience in program development and management, data analysis, fiscal management and strategic planning and team management to include three (3) years of lead or supervisory experience in the field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills and abilities for this job.
Specific License or Certification Required: Must possess and maintain a valid Georgia driver’s license.
Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.
EXAMINATION: The examination will consist of a review of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as eligible. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.
ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER ALLOCATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.
Purpose Of Classification
The purpose of this position is to manage contracts and grants for assigned department, and to continually seek opportunities to improve contracting and grant application processes; implements new and revise specifications of contracts and grants from inception through termination which includes, but is not limited to, reviewing grant submissions, providing professional consultation, advice, direction to all levels to include examining the execution process and making necessary adjustments to improve customer service; collaborates with other departments and external staff, contractors, funding agencies, and third party entities or subcontractors regarding the contracting and grant funding issues and methods.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Supervises, directs, and evaluates assigned staff: establishes workloads and prioritizes work assignments; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
Develops and updates training curriculum, presentations, and materials for use in the conducting of training sessions to the staff and at times contractors. Provides technical assistance to internal and external customers on contracts and grants development and management: reviews contract packets and grant applications; recommends appropriate actions; assists with program specific documentation; and plans, develops, and participates in contract and grant process, i.e. pre-grant application submission, requests for proposals evaluations, etc.
Processes a variety of documentation associated with contracts and grants, within designated timeframes and per established procedures: receives and reviews various documentation, .including contract/grant requirements, legal descriptions, surveys, site plans, deeds, sales agreements, and other items; reviews, completes, processes, forwards or retains as appropriate.
Prepares or completes various forms, reports, correspondence, and other documentation, including agenda, minutes, applications, and payment vouchers; compiles data for further processing or for use in preparation of department reports; maintains computerized and/or hardcopy records; and coordinates statistical and analytical studies and produces computer generated reports
Contract Management
Manage the administration of contracts and MOUs.
Reviews and approves contract proposals which may include acceptance of specific terms and conditions at the proposal stage. Ensures that all components including proposed budgets, reporting requirements, compliance requirements, termination schedules, and deliverable schedules are compatible with the agency and Fulton County policy. Evaluates and substantiates complex financial representations made for the project, including cost sharing commitments, indirect costs, and salary quotations.
Substantiates the commitments, approvals, and documentation of subcontractor institutions. Manage and coordinate internal prior approvals, compliance requirements and documentation of subcontractor institutions. Develops contracts and amendments for multiple federal, state, non-profit and private entities using extensive knowledge of applicable agency and Fulton County policies, federal, state, and public laws, codes and statutes.
Negotiates contract terms and incorporates appropriate terms and conditions with various contracting parties to ensure that the requirements of the agency flow-through in collaboration with the County Attorney, safeguards the integrity of contract administration by exercising legal and risk management practices, adds value within contract language, and protects the agency from financial losses due to adverse legal action or risk irregularities.
Practices effective and efficient processes for managing grants and contracts including but not limited to reporting, renewals and amendments. Identifies, negotiates, and resolves problems assuring appropriate and timely correction of contract administration and compliance issues.
Provides subject matter expertise and support to the principal investigator and departmental staff when contract non-compliance has been identified.
Manages the administration of grants for assigned department. Manages in conjunction with the principal investigator and departmental staff, the development of grant proposals for submission to multiple agencies with each agency having unique and distinct regulations, requirements, limitations and submission processes. Manages, reviews, and approves grant proposals which may include acceptance of specific terms and conditions at the proposal stage, interdisciplinary research and multi-institutional collaborations.
Maintain extensive knowledge of applicable agency and Fulton County policies, funding agency laws, codes, statutes, regulations, guidelines, and requirements in order to translate program objectives into appropriate application documentation in collaboration with principle investigators and their administrative representatives. Recommends and negotiates necessary changes to proposals with principal investigators or department leadership.
Reviews and approves grant awards ensuring that all components including required components, proposed budgets, reporting requirements, compliance requirements, termination schedules, and deliverable schedules are compatible with agency policies.
Evaluates and substantiates complex financial representations made for the project, including cost sharing commitments, indirect costs, salary quotations, and program income projections.
Substantiates the commitments, approvals, and documentation of subcontractor institutions. Coordinates and manages the process to obtain necessary internal prior approvals, compliance requirements, and Memorandums of Understanding.
Reviews grants for conflict of interest and compliance.
Analyzes and negotiates terms and conditions of grant agreements and awards, affirming consistency with agency policy, federal and state law, and investigator interests.
Manages post-award amendments, transactions, agreements, and extensions. Reviews and submits required grant progress reports, as applicable.
Additional Functions
Performs other related duties as required.
Performance Aptitudes
Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.
Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit; includes the ability to make decisions on procedural and technical levels.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning: Requires the ability to apply principles of logical or synthesis
functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs. Additional Functions:
Performs Other Related Duties As Required.
It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, genetics, age, disability or sexual orientation.
SALARY: $61,380 (NON-NEGOTIABLE)
Minimum Qualifications: Bachelor degree in Business, Public Administration, or a related field; supplemented by five (5) years of experience in program development and management, data analysis, fiscal management and strategic planning and team management to include three (3) years of lead or supervisory experience in the field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills and abilities for this job.
Specific License or Certification Required: Must possess and maintain a valid Georgia driver’s license.
Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.
EXAMINATION: The examination will consist of a review of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as eligible. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.
ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER ALLOCATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.
Purpose Of Classification
The purpose of this position is to manage contracts and grants for assigned department, and to continually seek opportunities to improve contracting and grant application processes; implements new and revise specifications of contracts and grants from inception through termination which includes, but is not limited to, reviewing grant submissions, providing professional consultation, advice, direction to all levels to include examining the execution process and making necessary adjustments to improve customer service; collaborates with other departments and external staff, contractors, funding agencies, and third party entities or subcontractors regarding the contracting and grant funding issues and methods.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Supervises, directs, and evaluates assigned staff: establishes workloads and prioritizes work assignments; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
Develops and updates training curriculum, presentations, and materials for use in the conducting of training sessions to the staff and at times contractors. Provides technical assistance to internal and external customers on contracts and grants development and management: reviews contract packets and grant applications; recommends appropriate actions; assists with program specific documentation; and plans, develops, and participates in contract and grant process, i.e. pre-grant application submission, requests for proposals evaluations, etc.
Processes a variety of documentation associated with contracts and grants, within designated timeframes and per established procedures: receives and reviews various documentation, .including contract/grant requirements, legal descriptions, surveys, site plans, deeds, sales agreements, and other items; reviews, completes, processes, forwards or retains as appropriate.
Prepares or completes various forms, reports, correspondence, and other documentation, including agenda, minutes, applications, and payment vouchers; compiles data for further processing or for use in preparation of department reports; maintains computerized and/or hardcopy records; and coordinates statistical and analytical studies and produces computer generated reports
Contract Management
Manage the administration of contracts and MOUs.
Reviews and approves contract proposals which may include acceptance of specific terms and conditions at the proposal stage. Ensures that all components including proposed budgets, reporting requirements, compliance requirements, termination schedules, and deliverable schedules are compatible with the agency and Fulton County policy. Evaluates and substantiates complex financial representations made for the project, including cost sharing commitments, indirect costs, and salary quotations.
Substantiates the commitments, approvals, and documentation of subcontractor institutions. Manage and coordinate internal prior approvals, compliance requirements and documentation of subcontractor institutions. Develops contracts and amendments for multiple federal, state, non-profit and private entities using extensive knowledge of applicable agency and Fulton County policies, federal, state, and public laws, codes and statutes.
Negotiates contract terms and incorporates appropriate terms and conditions with various contracting parties to ensure that the requirements of the agency flow-through in collaboration with the County Attorney, safeguards the integrity of contract administration by exercising legal and risk management practices, adds value within contract language, and protects the agency from financial losses due to adverse legal action or risk irregularities.
Practices effective and efficient processes for managing grants and contracts including but not limited to reporting, renewals and amendments. Identifies, negotiates, and resolves problems assuring appropriate and timely correction of contract administration and compliance issues.
Provides subject matter expertise and support to the principal investigator and departmental staff when contract non-compliance has been identified.
Manages the administration of grants for assigned department. Manages in conjunction with the principal investigator and departmental staff, the development of grant proposals for submission to multiple agencies with each agency having unique and distinct regulations, requirements, limitations and submission processes. Manages, reviews, and approves grant proposals which may include acceptance of specific terms and conditions at the proposal stage, interdisciplinary research and multi-institutional collaborations.
Maintain extensive knowledge of applicable agency and Fulton County policies, funding agency laws, codes, statutes, regulations, guidelines, and requirements in order to translate program objectives into appropriate application documentation in collaboration with principle investigators and their administrative representatives. Recommends and negotiates necessary changes to proposals with principal investigators or department leadership.
Reviews and approves grant awards ensuring that all components including required components, proposed budgets, reporting requirements, compliance requirements, termination schedules, and deliverable schedules are compatible with agency policies.
Evaluates and substantiates complex financial representations made for the project, including cost sharing commitments, indirect costs, salary quotations, and program income projections.
Substantiates the commitments, approvals, and documentation of subcontractor institutions. Coordinates and manages the process to obtain necessary internal prior approvals, compliance requirements, and Memorandums of Understanding.
Reviews grants for conflict of interest and compliance.
Analyzes and negotiates terms and conditions of grant agreements and awards, affirming consistency with agency policy, federal and state law, and investigator interests.
Manages post-award amendments, transactions, agreements, and extensions. Reviews and submits required grant progress reports, as applicable.
Additional Functions
Performs other related duties as required.
Performance Aptitudes
Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.
Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit; includes the ability to make decisions on procedural and technical levels.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning: Requires the ability to apply principles of logical or synthesis
functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs. Additional Functions:
Performs Other Related Duties As Required.
It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, genetics, age, disability or sexual orientation.
Salary : $61,380
