What are the responsibilities and job description for the Procure To Pay (P2P) Specialist - Fulltime - Days (8a-4:30p) - Detroit position at Fulltime - Days (8a-4:30p) - Detroit - Henry Ford Health - Careers Careers?
GENERAL SUMMARY:
In accordance with Henry Ford Health's Supply Chain policies and procedures, process invoices or purchase orders for a variety of goods and services requested by supported locations of the combined Procurement and Accounts Payable Shared Services department. The majority of Purchase Order and invoice transactions are handled by automated systems and/or outsourced suppliers. This position primarily focuses on discrepant orders/invoices and any urgent supply and payment situations. Key responsibilities include organization and/or prioritization of work assignments in placing and resolving issues with orders or invoices using a variety of automated and manual methods for a large number of suppliers. Perform a variety of transactions utilizing an automated ERP System. Routinely handles confidential records and participates in discussions surrounding confidential matters relative to supplier relationships and expected to maintain confidentiality with the Supply Chain Management department.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
· Processes transactions in a computerized supply chain system with moderate supervision which includes: • Assists with the resolution of discrepancies or problems that prohibit timely ordering of goods and services or timely payment of invoices. • Identifies repetitive problems and works with Managers on corresponding process improvements.
· Supports critical transactions for customers that include urgent orders and credit hold situations that require immediate resolution.
· Maintains a working knowledge of Accounts Payable and Procurement and adheres to department policies and procedures. Maintains appropriate knowledge of purchasing and payment policies and procedures and know what types of invoices are applicable to the purchasing policy.
· Identifies invoice and purchase order discrepancies, offers solutions, and participates in department meetings. Communicate on a regular basis with Manager and Supply Chain team members to resolve discrepancies. Follows up on outstanding discrepancy issues in a timely manner.
· 5. Works reports or queries as assigned.
· Responds to inquiries from vendors and team members regarding information related to accounting matters, policies, and procedures. Maintains good rapport and cooperative relationships and approaches conflict in a constructive manner
· Responds to inquiries from vendors or requesters regarding outstanding invoices, credits, payment request, expense reports, backorders, overnights and.
· Maintains HIPAA compliance and confidentially of information received, pertaining to but not limited patient, physicians, and team members.
· Responsible for performing these duties within established departmental service level agreements and achieving established performance standards.
· Maintains a working knowledge of applicable Federal, State, and local laws/regulations, as well as Henry Ford Health’s Code of Conduct.
EDUCATION/EXPERIENCE REQUIRED:
• High School Diploma and one (1) year of related experience supply chain, business, customer service skills or an equivalent combination of education and experience. College coursework or an Associate degree in accounting, supply chain/logistics management or related field preferred. Knowledge of general bookkeeping, accounting principles, regulatory standards, and compliance requirements as well as mathematical and computer skills are necessary.
• Knowledge of Microsoft Excel and Word required.
• Web based application experience highly desirable.
• Ability to work independently and in collaboration with others with moderate supervision. Must be comfortable operating in a collaborative, shared leadership environment. Ability to establish and maintain productive, positive working relationships with all levels of the organization and geographically dispersed team members.
• Must possess the ability to handle large work assignments on a routine basis.
• Attention to detail and skillful data entry.
• Must possess strong written and verbal communication skills.
Must possess a personal presence that is characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the values of Henry Ford Health