What are the responsibilities and job description for the Buyer Admin position at FullSteam?
We are seeking a detail-oriented and proactive Buyer Admin to support purchasing operations and vendor management. In this role, you will be responsible for purchasing finished branded products, monitoring inventory levels, and resolving vendor-related issues. The ideal candidate is analytical, organized, and comfortable working in a fast-paced environment while maintaining strong vendor relationships and ensuring accurate purchasing data.
Job Title: Buyer Admin
Location: Scotts Valley, CA
Pay Rate: $20–$24 per hour
Schedule: Monday – Friday
Schedule: AM Shift
Benefits: Health Insurance, Dental Insurance, AD&D, Paid Sick Leave (PSL)
Key Responsibilities
- Analyze stock alert reports daily and take appropriate action for assigned vendor products
- Plan and schedule purchases based on inventory levels and discount opportunities
- Negotiate pricing and promotional deals with vendors
- Manage vendor relationships to improve pricing, delivery, and product quality
- Resolve order and invoice discrepancies with vendors
- Process product updates, including transitions between old and new versions
- Manage vendor price changes and determine optimal purchasing timing
- Monitor vendor insurance files to ensure compliance and coverage
- Track and expedite outstanding orders to meet required lead times
- Perform general administrative duties, including filing, phone communication, and email correspondence
- Evaluate overstock items and coordinate return approvals with vendors
- Maintain accurate purchasing and item data in NAVision
- Perform additional duties as assigned by management
Minimum Qualifications
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Outlook, Excel, and Access)
- 1–3 years of relevant buying or purchasing experience
- Ability to prioritize tasks and manage workload independently
- Experience working with vendors and handling corrective actions
Preferred Skills
- Experience using MS NAVision for planning and ordering
- Strong teamwork and collaboration skills
- Ability to extract and analyze data to identify trends and support decision-making
Full Steam Staffing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Full Steam Staffing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage. #IND-M