ACCOUNTING ASSISTANT

Summary:   We're looking for an experienced Accounting Assistant to join our team and support the daily financial operations of our company.  This role is ideal for someone who enjoys working with numbers, values accuracy, and understands how accounting keeps a business running smoothly.  The Accounting Assistant position requires a solid understanding of accounting principles and hands-on experience with core accounting processes.

Key Responsibilities Include:

• Maintain accurate financial records and assist with month-end closings and financials
• Prepare and organize routine financial reports
• Reconcile bank statements and assist with collections on past-due accounts
• Support accounts payable, accounts receivable, expense tracking, and data entry using accounting software

What we're looking for:

• Minimum of 2 years of hands-on accounting experience (manufacturing experience preferred)
• Strong attention to detail and accuracy
• Working knowledge of accounting principles and processes
• Ability to stay organized and meet deadlines

Please note:  Applicants must have practical accounting experience, ideally in manufacturing.  We're looking for someone who understands production accounting, inventory management, and cost tracking, and who takes pride in delivering accurate, meaningful work.  Attention to detail, accuracy, and a strong grasp of accounting fundamentals are critical for success in this role.

Essential Duties:

• Provide general accounting and clerical support to ensure smooth day-to-day operations of the accounting department
• Prepare, review, and maintain accounting documents and records with accuracy and attention to detail
• Assist with bank deposits and ensure proper postings to the general ledger and related statements
• Monitor daily cash activity and support cash management tasks such, following company policies and regulatory guidelines
• Reconcile bank and general ledger accounts on a regular basis
• Enter financial data and transactions into accounting systems (ERP: Infor/Factory Track) on a daily basis, ensuring accurate and up-to-date records
• Assist internal staff with accounting-related inquiries and provide general support as needed
• Track, record, and reconcile inventory transactions, including raw materials, work-in-progress (WIP), and finished goods
• Support month-end and year-end inventory close processes, including physical counts and cycle counts
• Collaborate with production and warehouse teams to ensure accurate reporting of inventory, costs, and valuation
• Assist in preparing cost accounting reports and analyzing product costs to support accurate manufacturing cost tracking
• Identify and resolve discrepancies or issues related to accounting records and inventory
• Generate reports and summaries to support management decision-making
• Ensure compliance with internal controls, company policies, and relevant laws in all accounting and inventory processes
• Support audits by providing documentation and related materials as requested
• Engage in ongoing learning and stay current with accounting best practices and changes in regulations

Note:  All duties require hands-on accounting experience.  Candidates without practical experience in accounting will not be considered.

Qualifications:

• Proven hands-on accounting experience, preferably in a manufacturing setting
• Strong understanding of bookkeeping and basic accounting procedures
• Competency in MS Office, accounting software, and ERP systems (e.g., Infor/Factory Track)
• Hands-on experience preparing and analyzing financial reports and spreadsheets
• Accuracy and high attention to detail
• Strong numerical aptitude and analytical skills
• Ability to maintain organized records, perform filing, and handle data entry tasks efficiently
• Effective time management and organizational skills
• High school diploma required; Associate's degree or relevant accounting certification is a plus

Language Skills:

Must be able to read, write and speak English, bilingual a plus.

Certificates, Licenses, Registrations:

Must be able to read, write and speak English, work with simple arithmetic, and understand ordinary verbal and written instructions.  High school diploma or general education degree (GED) preferred; some high school education required.

Work Environment:

• Work is performed in a typical office setting, but some time each day is spent in manufacturing and warehouses with the typical noises and dangers normally associated with these areas
• Subject to intense pressures from various groups and to ever-changing situations regarding supply and demand
• Because of the nature of this position, knowledge that is sometimes confidential is accessible (Dissemination of this information is restricted and could lead to discharge)
• The employee is occasionally required to work in high, precarious places; fumes or airborne particles; outdoor weather conditions

Physical Demands:

• Standing or sitting for extended periods of time
• Use hands to touch, handle, or feel objects, tools, or controls
• Reach with hands and arms
• Talking or hearing
• Occasional walking
• Stoop; kneel; crouch
• Lifting/handling:  exert up to 50 pounds occasionally; up to 20 pounds of force frequently; and/or up to 10 pounds of force constantly to move objects
• Vision: color; close; peripheral vision; depth perception; and ability to adjust focus

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.