Office Administrator

Role Overview

Fuel Solutions is seeking a full-time, entry-level Office Administrator to keep core administrative work, member billing support, and event coordination running reliably. This role exists to remove friction from day-to-day operations so internal teams and credit union partners receive timely, accurate service.

Key responsibilities:
- Act as the primary point of contact for office needs, facilities items, and staff access/security coordination
- Produce monthly dues reporting, follow up on outstanding balances, track outreach and payment status, and reconcile lists with partners
- Manage registrations and communications for @Lunch events, support webinar/eTrain calendar updates, and coordinate C-suite lunches
- Assist with logistics for major programs (REACH, training nights, holiday lunches, golf tournament), including quotes, supplies, and on-site preparation
- Process invoices, handle checks/deposits, and respond to member questions related to billing

Qualifications/skills:
- Highly organized, detail-oriented, and comfortable using spreadsheets and shared trackers
- Clear, professional communication by email and phone
- Able to balance deadlines across billing cycles and event timelines

If you're ready to contribute as an Office Administrator, apply today.

A Typical Day

You'll start by checking inboxes for member questions, event registrations, and any invoice or payment follow-ups that came in overnight. Mid-morning is often spent updating shared trackers and calendars, then switching gears to coordinate details-confirming dates, sending attendee notes, or lining up pricing and quotes for upcoming programs. In the afternoon, you'll handle a few time-sensitive items (like deposits or a quick reconciliation), then wrap up by organizing tomorrow's priorities so nothing slips between billing cycles and event deadlines.

Benefits That Matter

Medical, dental, and vision coverage; 401(k); life insurance; and paid time off.