Office Manager / Bookeeper

Office Manager / Bookkeeper - Full Time
FTK Hospitality | West Palm Beach, FL

Job Summary
FTK Hospitality is seeking a proactive and detail-oriented Office Manager / Bookkeeper to join our fast-growing real estate investment and rental property company in West Palm Beach. This full-time, in-office position is ideal for someone who excels in a dynamic, fast-paced environment and enjoys keeping both financial and administrative operations running smoothly. As a key member of our small hospitality team, you'll play an essential role in supporting company growth while developing your skills in bookkeeping, office administration, and property management.

Key Responsibilities

• Bookkeeping & Financial Operations
  • Manage daily bookkeeping using QuickBooks Online
  • Reconcile bank accounts, credit cards, Stripe, and booking platform payouts
  • Handle accounts payable and receivable, guest payments, and deposits
  • Maintain accurate records for deposits, taxes, and unearned income
  • Support month-end close and financial reporting for the controller
  • Prepare monthly financial reports by property
• Office Management
  • Oversee office operations, including records, contracts, leases, insurance, and compliance files
  • Prepare leases and manage e-signature processes
  • Manage condo association applications and related paperwork
  • Support reservation and guest payment issue resolution as needed
  • Ensure receipts (Dext) and files (SharePoint) are organized and confidential

Requirements

• Minimum 3 years of bookkeeping and office administration experience
• Proficiency with QuickBooks Online, including independent account reconciliation
• Strong skills in Excel and Microsoft 365 (Outlook, Teams, SharePoint)
• Exceptionally organized, self-motivated, and able to meet deadlines independently
• Discreet and trustworthy with confidential financial information
• Excellent written and verbal communication skills
• Valid driver’s license and reliable car for occasional property visits
• Preferred: Experience with vacation rental or property management bookkeeping, multi-entity accounting, Hostify, Airbnb, Vrbo, Stripe, bookkeeping certification, and/or Spanish language skills

Schedule

• Full-time, Monday–Friday
• In-office position (no remote work)

Why You'll Love Working Here

• Competitive salary: $65,000–$75,000
• Comprehensive health, dental, and vision insurance after 90 days
• 401(k) plan with company match
• Two weeks paid time off, plus major holidays
• Company-provided work phone and computer
• Mileage reimbursement for local travel
• Paid software training and professional development opportunities
• Opportunities to advance into broader finance roles as the company grows
• Collaborative, supportive, and growth-focused hospitality team environment

Join the Team
If you are detail-oriented, proactive, and ready to build your career in real estate and hospitality, we encourage you to apply today with FTK Hospitality!