Senior Project Coordinator

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And ─ as “one of the Healthiest 100 Workplaces in America” ─ is focused on the mind/body/soul of team members through our Culture of Care.

This position provides overall assistance to the Project Manager(s) and field personnel, as well as train & supervise other Project Coordinators (up to 3 direct reports).

Minimum Requirements

Education: High School Diploma or GED

Experience: Three to five years of administrative experience

or

Education: An Associate’s degree

Experience: Two to four years progressive administrative experience in the Operations field

Travel: 25%

Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required.

Key Responsibilities

• Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects report, monthly WIP reports, A/R collection reports, and time cards).
• Enters job information in the accounting system (opens/closes jobs, clears committed costs).
• Processes contracts, claims, change orders, and monthly billings. Processes final billings.
• Completes A/R collection calls for Project Managers billings, as needed.
• Provides assistance with the general staffing of construction projects.
• Compiles needed information (i.e., material purchases, sheet submittals, operation & maintenance manuals, etc.).
• Obtains permits and other miscellaneous items.
• Oversees and mentors other office personnel.
• Types and compiles miscellaneous documents (i.e., proposals, submittals).
• Provides excellent customer service to vendors, customers (internal and external), and field employees. May act as the main point of contact for field employees' inquiries, depending on how staffing is coordinated within the branch. May assist General Superintendent with staffing coordination.
• Creates and maintains large job folders/job binders.
• Serves as a point of contact/resource for other staff members (i.e. project coordinator).
• Demonstrates the ability to plan for, complete, and implement assignments and responsibilities in a timely manner.
• Demonstrates an acceptance of the company culture (adhere to company values) and an adoption of professional standards.
• Demonstrates approachability and ability to collaborate with others and effectively influence.
• Develops relationships with leaders, direct reports, and/or others that facilitate open dialogue and trust.
• Defines work to be done; clearly communicates vision, objectives, and tasks to appropriate individuals. Delegates tasks to appropriate parties; clearly communicates needs and expectations. Measures and monitors the work of individual direct reports and/or collective team/taskforce team(s). Coaches and motivates direct reports/appropriate individuals to effectively perform; removes barriers to success and provides feedback, necessary resources, and open communication.
• Assists with reception and phones.
• Maintains the schedule of conference and training rooms, if applicable.
• Assists in the coordination of training classes.
• Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.).
• Coordinates reception/phone coverage as needed.
• Assists with employee relations, as needed.
• Assists with the coordination of shop and deliveries incoming and outgoing.
• Performs other related duties as required and assigned.
  
  

The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

How Does FTI Give YOU the Chance to Thrive?

If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future.

Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success.

FTI is a “merit to the core” organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package.

Benefits Are The Game-Changer

We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here. If you’re ready to learn more about your career with FTI, apply today!

Faith Technologies, Inc. is an Equal Opportunity Employer – veterans/disabled.