Executive Assistant II | Forensic and Litigation Consulting

Who We Are  

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.

At FTI Consulting, you’ll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you. 

Are you ready to make your impact?

About The Role

This role provides executive assistance to five (5 total) SMDs and MDs out of our Pittsburgh office, as well as certain similar administrative support to the wider team, as requested.  You will be trained to assist us with interfacing with certain FTI systems and help with opening new projects as they come in.

What You’ll Do

• Daily activities include submitting and managing conflict requests in Salesforce system, preparing letters of engagement based on standard forms and requests from team members.

• Assisting with reporting and obtaining information out of certain FTI systems to share with our wider team at set times per month and also upon request.

• You will help with office management tasks – like preparing for team events/meetings or assisting with supplies.

• You may also assist with travel coordination and expense submissions.

• You may also, on some occasions, assist individuals with timekeeping requests or organize meetings.

How You’ll Grow  

We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.   

As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role. 

What You Will Need to Succeed  

Basic Qualifications:

• 5 years of administrative support experience required

• 2 years of experience in a professional services environment

• Maintain multiple Microsoft Outlook calendars, identifying conflicts and resolving promptly

• Capture time and expense in applicable FTI systems and apply to proper charge codes

• Maintain reconciliation of business expenses as required by executives

• Coordinate all meeting and travel arrangements, both domestic and international

• Schedule virtual and in-person calls and meetings, both domestic and international, including contacting/notifying participants

• Maintain contact lists and update as needed; input new business contacts into SalesForce CRM

• Assist with new client opportunities including initial input into SalesForce and running conflict checks as well as drafting letters of engagement and assisting in producing pitch materials

• Assist with client billing, client invoice creation, review and revision and collection matters as needed

• Create documents, reports, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint in accordance with company templates

• Assist in research projects by efficiently conducting searches of the Intranet/Internet

• Assist in prioritization of tasks, correspondence and phone messages for executives

• Process check requests and outside vendor and contractor invoices

• Complete requests for overnight deliveries, faxes and couriers

• Create, organize and maintain paper and electronic files

Preferred Qualifications:

• Proficiency in Microsoft Office applications

• Proficiency in using time management and expense reporting tools as well as SalesForce

• Proactive and initiates projects; enthusiastically accepts new assignments and challenges

• Ability to manage multiple, simultaneous projects and meet deadlines

• Capacity to multi-task, prioritize assignments and effectively manage time

• Ability to work in fast-paced, deadline driven environment

• Excellent oral and written communication skills

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