Financial Aid Coordinator

Title:                                  Financial Aid Coordinator 

Term:                                 Full-Time/11 Month 

Classification:                    Non-Exempt 

Location:                            Franklin Technology Center – Adult Education

Qualifications:                     

• Working knowledge of financial aid protocol, policies and procedures.
• Experience in calculating student awards.
• Preparing and submitting required federal aid reports with experience in adult vocational educational environment is preferred.
• 3-5 years related experience also preferred.                                            

Supervisory:                      No 

Reports to:                         Director of FTC Adult Education

Code:                                  001-1621-6151-0128-00128-1-000

Job Number:                      1340

Summary:

The Financial Aid Coordinator must demonstrate the following:

• Responsible for administering and coordinating all Title IV, State and Institutional financial aid programs. 
• Responsible for implementation of financial aid policies and procedures, coordination of financial aid programs, and counseling of current and prospective students. 

Job Goal:             To ensure compliance with federal, state, and university regulations, develop and administer policies and procedures, analyzes practices to enhance service, supervise staff, and provides financial aid counseling to students.

Essential Job Functions:

• Counseling with student and parents concerning financial aid, including the completion of the Free Application for Federal Student Aid, Loan Applications, and Franklin Technology Center Financial Aid Application.
• Requesting required documentation from student/parent to complete a student’s Financial Aid file.
• Administering all types of financial aid for students including determining the amount of award, validation of data, processing awards and coordinating awards.
• Conducting financial aid workshops, if needed.
• Attending federal, state, and other workshops to keep current on regulations, policies, and procedures.
• Determining need for and submission of financial aid transcripts, as required.
• Providing pre-loan counseling to students with Federal Direct Student Loans and notifying lenders and/or agencies when students graduate or cease to be enrolled full- time.
• Providing Entrance & Exit Counseling to students who have received loans and have graduated or dropped from their program.
• Monitor grades and attendance as required for determining satisfactory academic progress.
• Prepare required federal reports (Gainful Employment, Net Price Calculator, IPEDS, etc.)
• Entry, batching, sending and receiving electronic data via federal and state websites.
• Reconciling electronic files with the Department of Education.
• Cooperating with various outside organizations, which provide student funding: WIOA, Vocational Rehabilitation, Veteran Affairs, etc.
• Maintaining Student Financial Aid Records-Current, as well as, five year’s previous.
• Reviewing FTC’s policy and procedure manual and all institutional forms on an annual basis to update information. The director of the institution will review what the FA coordinator updated.
• Reviewing student handbook and consumer information annually to update information. The director of the institution will review what the FA coordinator updated.
• Ordering and maintaining financial aid materials.
• Calculating state awards and requesting funds via state website (i.e. A and Access MO).
• Participating in and/or directing federal and state audits for FTC Adult Education.
• Following federal and state financial aid protocol.
• Other duties as assigned.

Other Job Functions:

• Supports the mission of Joplin Schools.
• Supports the value of education.
• Complies with the privacy rights of students.
• Safeguards confidential and/or sensitive information.
• Communicates effectively with all the members of the school district and community.
• Provides excellence in customer service both internally and externally.
• Reacts to change productively.
• Keeps abreast of new information, innovative ideas and techniques.
• Maintains accurate records and filing systems for accountability and audit purposes.
• Ensures that all activities conform to district and state guidelines.
• Exhibits dependability and punctuality in assigned duties; has consistent and regular attendance.

Knowledge, Skills, and Abilities Required:

• Skillin the use of personal computers and related software applications. 
• Abilityto present educational programs, workshops and/or orientations. 
• Knowledgeof financial aid policies, procedures, and eligibility requirements.

Physical Demands:

The individual who holds this position is regularly required to walk, hear and speak and must have close moderate and distance vision ability. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Conditions and Environment:

The work environment is consistent with a typical office environment.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.