Office Manager

Description

FSM Group, LLC, an aviation fuel management company with multiple locations in the US, has an immediate need for a Office Manager position at its corporate office in Orlando, Florida. FSM Group where safety is paramount, strives to pay competitive wages, offer meaningful and affordable health insurance, growth opportunities for performers, and a work environment of respect. 

The Office Manager is responsible for ensuring the efficient day-to-day operation of the company’s Orlando office. This role manages administrative functions, oversees mail and deliveries, coordinates travel and events, and provides high-level support to executives. The ideal candidate is organized, proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage daily office operations to maintain an organized and professional work environment.
• Receive, sort, and distribute all incoming mail and deliveries; manage outgoing shipments.
• Oversee company AMEX receivables, expense reporting, and reconciliation processes.
• Coordinate and book travel arrangements for company employees, including flights, hotels, and ground transportation.
• Plan and execute company events, both large and small, including annual meetings, vendor and team gatherings.
• Serve as a point of contact for vendors, building management, and service providers.
• Maintain office supplies, equipment, and kitchen inventory.
• Assist executives with administrative tasks such as scheduling, meeting coordination, and document preparation.
• Support HR and accounting teams with administrative functions, as needed.
• Handle confidential and sensitive information with discretion and professionalism.
• Perform other duties as assigned to support overall company operations.

Benefits:

• Strong culture of promoting from within
• Pay On Demand Program- Your paycheck before payday
• Medical, Dental, Vision, and Life Insurance
• 401(k) matching program with immediate vesting
• Up to 80 hours of Paid Time Off per year 
• …and much      more! Learn more at fsmgroup.us

Requirements

Qualifications

• Associate’s or Bachelor’s degree preferred.
• 3–5 years of experience as an Office Manager, Executive Assistant, or similar administrative role.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and common office management tools.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Experience coordinating events and managing vendor relationships preferred.

Work Environment

• This position is onsite in Orlando, FL. Regular attendance in the office Monday through Friday during normal business hours is required.
• Work is performed primarily in a professional office environment with standard office equipment such as laptops, phones,      photocopiers, and filing cabinets.
• The role involves frequent interaction with employees, executives, vendors, and visitors.
• Occasional travel may be required for company events or offsite meetings.

Physical Requirements

• Ability to remain seated or standing for extended periods while performing administrative tasks.
• Must be able to lift up to 25 pounds occasionally (e.g., moving office supplies, event materials, or packages).
• Frequent walking within the office and occasional bending, reaching, or carrying light items.
• Manual dexterity sufficient to operate standard office equipment such as computers and printers.
• Ability to communicate clearly in person, over the phone, and via email.

This job description outlines the general nature and level of work required of the position and is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

FSM Group, LLC is an Equal Opportunity Employer; M/F/V/D, Where Safety & Diversity Matter