Project Director

Position Overview

The Project Director / Estimator at Frontier Services Group is responsible for the financial and administrative ownership of assigned reconstruction projects, from estimate to final billing. This includes writing accurate scopes, securing signed agreements, managing draw schedules, submitting supplements, maintaining project documentation, and ensuring complete financial closeout.

The Project Director / Estimator does not manage the field production or subcontractor coordination—that remains with the assigned Project Manager. Instead, the Project Director / Estimator focuses on scope integrity, client communication, billing compliance, and documentation accuracy in Procore.

Key Responsibilities

1. Estimating & Contract Execution

·        Perform site inspections, including Docusketch capture and condition documentation

·        Write detailed estimates in Xactimate and Symbility (ESX, PDF) with defined turnaround

·        Present scope and pricing to the customer, clarify contract terms, and secure signed work authorization

·        Upload estimate documents and signed contracts to Procore within 24 hours of execution

2. Customer Communication & Documentation

·        Serve as the primary administrative point of contact for the customer throughout the project lifecycle

·        Provide regular updates on draw requests, supplements, and billing

·        Maintain accurate Procore records: estimates, contracts, draw logs, supplements, approvals, and COS

·        Coordinate with accounting to ensure billing cadence matches executed draw schedule

3. Draw Payment Management

·        Create and communicate the project draw schedule at time of contract execution

·        Proactively initiate draw requests in alignment with production milestones

·        Track received payments and follow up on any delays or customer issues

·        Collaborate with PMs to confirm readiness for each billing stage

4. Supplement Management

·        Identify potential supplements due to scope gaps, unforeseen conditions, or code upgrades

·        Work with PM and field team to gather required documentation (photos, change conditions, invoices)

·        Submit supplements to carriers or customers, track approval status, and update financials accordingly

·        Maintain supplement logs and revised estimate versions in Procore

5. Financial Closeout

·        Ensure all required project documentation is completed: COS, final photos, punch list approvals

·        Confirm all drawing payments and supplements have been received

·        Submit final invoice package and close out project in coordination with accounting

·        Archive all job documentation in Procore according to company policy

Role Boundaries – What This Position Does Not Include

·        Daily scheduling, field coordination, or subcontractor oversight (handled by PM)

·        Project budget creation or buyout responsibilities (handled by PM)

·        Subcontractor procurement, progress inspections, or change order execution in the field

Qualifications

Education: High school diploma required; Associate’s or Bachelor’s in Construction Management or Business preferred

Experience: 3 years of experience in restoration estimating or project administration. Experience with insurance-based billing, draw schedules, Xactimate and Symbility scopes

Certifications: Xactimate Level 2 required, Symbility Certificate preferred, IICRC WRT or FSRT preferred, and OSHA 10 or 30 preferred

Skills: Proficiency in Xactimate and Symbility (desktop version), Microsoft Excel, and Procore. Strong written/verbal communication and organizational skills. High attention to detail in financial tracking and document control.

Work Environment & Requirements

Office-based with periodic job site visits for scope validation or customer meetings
Ability to work on-screen for extended periods managing documents, estimates, and Procore records
Must maintain responsiveness to customers and internal staff throughout the project lifecycle.