Executive Assistant, Office & Operations

About Schumacher

Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500 employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers “celebrate the feeling of home”. Schumacher designs and produces some of the most beautiful fabrics, wallcoverings, trims, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what’s come before, a drive to make our products with enormous care, and an attention to detail. Schumacher is a globally recognized company with a myriad of showrooms both domestically and internationally.

Our competitive advantage is our people. We are guided by our core values.  At F. Schumacher WE ARE:

• Problem-Solvers Who Bring Answers: We don’t just spot issues, we show up with smart options and creative fixes.
• Drivers of Momentum: We keep projects moving and people aligned.
• Impact-Makers: We measure success in real outcomes.
• Clear, Confident Communicators: We share updates early, flag risks fast, and make sure your team and manager are never in the dark.
• Leaders Without Titles: We influence through credibility and collaboration, not hierarchy.
• Teammates Who Elevate the Whole: We make your peers better by sharing context, knowledge, and tools.
• Financially Savvy Operators: We care about accuracy, efficiency, and results.

This role sits within Schumacher North America, the largest division of the company.

About the Role

We are seeking a highly organized, proactive, and resourceful Executive Assistant & Office Coordinator to provide comprehensive administrative and operational support to senior leadership while ensuring the smooth running of the office.
This hybrid role combines the strategic partnership responsibilities of an Executive Assistant, such as calendar management, executive communications, and confidential project support, with the day-to-day operational responsibilities of an Office Coordinator, ensuring that our team, office, and guests are supported at the highest level.  The ideal candidate will be a strong communicator, thrive in a fast-paced environment, and bring a balance of professionalism, discretion, and approachability.

Key Responsibilities

Executive Support

• Provide high-level administrative support to senior executives, including calendar management, travel arrangements, expense reporting, and scheduling meetings.
• Prepare correspondence, presentations, reports, and other materials on behalf of executives.
• Serve as the first point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion.
• Anticipate executive needs and proactively provide solutions, information, or resources.
• Coordinate and manage confidential projects, board materials, and leadership offsites.

Office Coordination & Operations

• Manage daily office operations: answer phones, process mail, scan documents, order supplies, and maintain office systems.
• Ensure the office environment is welcoming, organized, and visually aligned with our brand for both employees and visitors.
• Serve as the first face of the office—greeting guests and maintaining a professional, friendly atmosphere.
• Partner with vendors, schedule repairs, process invoices, and oversee office-related budgets.
• Assist with planning and executing employee engagement activities (e.g., holiday parties, team-building events).
• Support onboarding logistics for new hires in coordination with HR.

Cross-Functional Support

• Collaborate with HR, Finance, and Operations to ensure smooth execution of company-wide initiatives.
• Assist with communications, event logistics, and coordination for cross-departmental projects.
• Adapt quickly to new systems, technologies, and business needs.

Requirements

• Bachelor’s degree preferred; high school diploma required.
• Minimum of 3 years of experience as an Executive Assistant, Office Coordinator, or similar administrative role.
• Strong organizational and time-management skills with proven ability to prioritize and meet deadlines.
• Exceptional interpersonal and communication skills—capable of interacting with executives, colleagues, and external partners at all levels.
• Demonstrated ability to manage confidential information with integrity and discretion.
• Advanced proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• High degree of ownership, accountability, and initiative; able to work independently and anticipate needs.
• Positive, professional, and approachable demeanor with a solutions-oriented mindset.

Why Join Us?

At F. Schumacher & Co., you will be part of a creative, fast-moving, and collaborative culture that values innovation, design, and people. This is an opportunity to play a pivotal role in supporting both our leadership team and the operational backbone of the business, while growing within a company that is transforming an industry.  We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace.