Payroll & Benefits Administrator

Job Description:

We are seeking a detail-oriented Payroll & Benefits Administrator to manage biweekly payroll and employee benefits across companies. This role partners with employees, Human Resources, Finance, payroll providers, brokers, carriers and retirement-plan administrators to ensure accurate processing, timely filings and regulatory compliance

Key Responsibilities:

Payroll Administration

· Process and reconcile biweekly payroll for multiple entities, including time records, PTO, overtime, deductions and employee changes.

· Process new hires, transfers, leaves, terminations and final payments.

· Maintain payroll records and respond to employee questions, wage verifications, tax notices and unemployment requests.

· Coordinate payroll funding, reports and activities with Finance and the payroll provider

Benefits, Retirement and Insurance Administration

· Administer medical insurance, retirement and pension plans, COBRA, enrollments, changes, terminations and employee inquiries.

· Serve as the primary contact for employees, benefits brokers, insurance carriers and plan administrators.

· Prepare and reconcile pension contribution worksheets, employee deductions, employer contributions and census data for each payroll period.

· Submit contribution files on time; investigate and correct missing or inaccurate pension contributions.

· Prepare annual workers' compensation and statutory disability payroll worksheets, employee classifications and supporting records.

· Coordinate insurance renewals, annual filings and premium audits with brokers, carriers, accountants and auditors.

· Reconcile benefit invoices, payroll deductions and insurance data and maintain complete audit records

Leave, Disability and Workers' Compensation

· Administer FMLA, New York Paid Family Leave, statutory disability and workers' compensation claims.

· Provide required forms and notices, track deadlines and documentation, and coordinate payroll, benefits and return-to-work updates.

· Support onboarding, status changes and offboarding and provide timely, confidential employee service

Compliance and Reporting

· Maintain accurate payroll, benefit, leave and insurance records, calendars and checklists.

· Prepare required reports, notices and supporting documents for audits and government or carrier requests.

· Ensure contributions, filings and annual reports are submitted accurately and on time; promptly escalate compliance concerns.

Qualifications

· Bachelor's degree in Human Resources, Business Administration, Accounting or a related field preferred.

· At least 2 years of hands-on payroll and benefits administration experience.

· Experience with health insurance, pension contributions, workers' compensation, disability and employee leave administration.

· Knowledge of applicable New York payroll and benefits laws, including Paid Family Leave and statutory disability requirements.

· Experience working with payroll providers, brokers, carriers and retirement-plan administrators.

· Strong Excel skills, including formulas, lookups and reconciliations; Fingercheck or similar HRIS experience preferred.

· Strong accuracy, organization, confidentiality and follow-through.

Benefits:

• Paid holidays
• Paid vacation and sick time
• Health insurance
• 401(k) / retirement plan
• Professional office environment
• Monday to Friday schedule

Work Location: In person, Flushing, New York
Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Experience:

• Payroll: 2 years (Required)
• Benefits Administration: 2 years (Required)
• benefits design: 2 years (Required)
• benefits vendor management: 2 years (Required)

Language:

• Cantonese (Preferred)
• Chinese (Preferred)

Work Location: In person

Salary : $55,000 - $75,000