Assistant Controller

Assistant Controller - Job description

Experience

• Minimum (3) years of relevant experience in an Office setting
• Experience in an Industrial/Construction setting preferred
• Outstanding personality to interact with clients, vendors, and employees
• Professional phone presence
• Friendly, personable and approachable
• Exceptional organization skills
• Ability to multitask with minimal supervision, self-reliant.
• Ability to prioritize work by deadlines or level of importance.
• Must have excellent attention to detail.
• Must be proficient in Microsoft Office, (i.e. Word, Excel) & various computer programs.
• Comfortable operating office equipment including fax, copier, printer, and book-binding machines.

Job Duties and Responsibilities

Responsibilities include, but are not limited to:

• Report directly to and work closely with the CFO while providing administrative support to Project Managers and Field Personnel as needed.
• Maintain a professional and welcoming demeanor when interacting with guests, clients, and employees, including answering and directing phone calls.
• Perform effectively with minimal supervision while meeting tight deadlines.
• Maintain and organize filing systems, including confidential documents and records.
• Manage Accounts Receivable functions, including:
• Process credit card payments
• Contact customers regarding outstanding payments
• Send invoices for completed projects
• Post payments into accounting software
• Assist with Accounts Payable tasks, including printing checks for small outstanding balances.
• Monitor project completion levels and assist with progress billing accordingly.
• Track and update labor rates for both Union and Non-Union trade employees.
• Assist in gathering and preparing requested documentation for audits.
• Track and submit labor hours for Union employees and prepare union remittances.
• Compile and organize complex project documentation, including construction specifications, technical reports, and operation/maintenance manuals.
• Create, edit, revise, and combine correspondence, reports, spreadsheets, and technical documents from drafts or prior versions.
• Assist with planning and coordinating company events and functions.
• Set up and troubleshoot company-issued iPhones and iPads, including updates to the company’s service provider account.
• Prepare outgoing mail, packages, and deliveries.
• Design and edit flyers, business cards, internal communications, and social media posts.
• Prepare presentations and slideshows or print off items for upper management meetings.
• Track and maintain updates to company fleet logs and records.
• Assist with Human Resources functions, including onboarding new hires, benefits set-up, and providing general information regarding insurance plans.
• Submit backflow test results to the appropriate jurisdictions and agencies.

Salary: Range of $20.00-$25.00 / Hour. (Based on experience, and room for growth.)

Schedule: Monday - Friday, 8 hour shift

Industry: Construction

• Must have a valid Driver’s License and liable transportation.
• Must be able to fully pass drug-screen and background check upon hire date.
• Must be willing to sign confidentiality agreements for sensitive information regarding the business and staff.