What are the responsibilities and job description for the Administrative Office Coordinator position at FRUITFUL VINE MIDWIVES LLC?
We are an established midwifery practice seeking a highly organized, dependable, and warm Office Coordinator to assist us in caring for mothers and families during one of the most significant seasons of their lives. Your role will be essential in ensuring smooth operations and creating a welcoming environment for our clients.
This is not a typical front desk job.
This role requires someone who can manage details, communicate clearly, stay calm under pressure, and genuinely care about people.
What You’ll Do
- Greet clients and create a calm, welcoming environment
- Answer calls, texts, and emails with professionalism and care
- Schedule and manage client appointments
- Communicate clearly about appointments, payments, and next steps
- Handle payments, invoices, and basic office finances
- Coordinate labs, ultrasounds, and outside providers
- Maintain organized records and ensure accuracy
- Keep the office clean, stocked, and running smoothly
- Support midwives with day-to-day administrative needs
- Follow up with clients to ensure a high-quality experience
This Role Is NOT For You If:
- You need constant direction or supervision
- You get overwhelmed easily when things get busy
- You struggle with organization or following through
- You don’t enjoy working with people during emotional or important moments
This Role IS For You If:
- You are extremely organized and detail-oriented
- You take initiative and don’t wait to be told what to do
- You communicate clearly, kindly, and confidently
- You are calm, steady, and dependable
- You enjoy helping people and making them feel at ease
- You can juggle multiple priorities without dropping the ball
- You have ability to handle confidential information with integrity
- You have a positive, cheerful, and professional attitude
- You are comfortable using basic technology
Bonus: Experience with scheduling and bookkeeping
Schedule
Tuesday & Thursday: 9:00 AM – 5:00 PM
Arrive 30 minutes early to prepare for the day
Occasional light communication on off-days (quick calls/texts if needed)
Pay
$16-$20 based on performance and experience
Our Core Values
Trust. Dependability. Individuality. Supporting God’s Design.
We are looking for someone who aligns with these values and wants to be part of something meaningful.
How to Apply
Please apply through really and include a short response to this question:
“What does great client care look like to you, especially when someone is nervous or overwhelmed?”
We are looking for someone who takes ownership, cares deeply about people, and wants to be part of something meaningful.
If you’re just looking for an easy job, this isn’t it.
If you’re looking to grow, be trusted, and make a real impact—this could be a great fit.
Pay: $16.00 - $20.00 per hour
Work Location: In person
Salary : $16 - $20