Executive Assistant to CEO

*Please note that we do not accept unsolicited candidate introductions, referrals, or resumes from external recruiters or staffing agencies.

Executive Assistant

Location: While this role is remote, this role requires the candidate to be located in the PST or MST area.

About Frontline Wildfire Defense

Founded in 2017 by landscape ecologist and fire mitigation expert Harry Statter, Frontline developed the first fully integrated wildfire defense system to stop the leading cause of home loss in wildfires: ember-driven ignition. The system combines exterior sprinklers, full-coverage design, and connected software for remote monitoring and response, allowing homes to protect themselves long after families evacuate or infrastructure fails.

Proven effective during the 2025 Los Angeles wildfires, 96% of homes with Frontline systems survived. That success has earned top industry recognition, including Frontline being recognized as one of TIME’s Best Inventions 2025 in the Green Tech category and receiving the PCBC Gold Nugget Award for “Most Innovative Housing Concept” and the Best of IBS Award for “Best Home Technology.”

As wildfires grow hotter and more frequent, our vision is to give people the tools and strategies to live safely with fire. We’re building a mission-driven team creating real-world solutions in wildfire safety and climate tech.

About This Opportunity

As an Executive Assistant, you will provide comprehensive support to the CEO. Approximately 75% of your time will focus on corporate functions associated with Frontline Wildfire Defense, and 25% on personal or other business functions. You will play a critical role in managing the CEO’s professional and personal priorities, ensuring seamless operations and maximizing efficiency. This is an exciting opportunity to work closely with leadership in a dynamic, mission-driven environment.

Key Responsibilities

Executive Support & Administration

• Support the CEO by handling both executive and administrative functions.
• Act as a true right-hand to the CEO by understanding their goals, rhythms, voice, and priorities.
• Maintain a real-time awareness of the CEO's priorities, schedule, relationships, and personal values.
• Create and manage executive dashboards; support special projects, presentations, and case study analysis.
• Secure and maintain corporate administrative credentials for the CEO.
• Track and submit professional expense reports in a timely and accurate manner.

Strategic Support & Anticipation

• Contribute to specialized projects that are designed to enhance and support the strategic initiatives of the CEO.
• Assist in strategic planning by participating in leadership meetings, providing insights, and helping to prepare business plans and presentations that align with organizational goals.
• Converts voice notes, brainstorming sessions, and raw ideas into polished emails, documents, and communications.
• Conduct Research: gather and summarize data on market trends, competitor actions, and performance to help inform executive decisions.
• Enhance Workflows: research new tools and methods to assist the executive and the team in working more effectively.

Calendar & Communication Management

• Proactively manage a complex professional calendar across multiple time zones, anticipating scheduling conflicts, and prioritizing appointments based on strategic objectives.
• Schedule and facilitate meetings: prepare agendas, presentations and other meeting materials. Record minutes when required, and monitor action items to guarantee that meetings yield outcomes.
• Prioritize and organize daily activities to maximize executive productivity.
• Act as the primary point of contact; manage and triage all CEO inboxes, managing correspondence, screening phone calls, and drafting documents with professionalism and alignment.

Travel Coordination

• Arrange and manage all aspects of professional and personal travel, including flights, accommodations, ground transportation and detailed itineraries.

Personal Support

• Maintain the executive’s personal calendar, including reservations, appointments, and social engagements.
• Handle sensitive personal information with the utmost confidentiality and discretion.

Qualifications

• Minimum of 5 years of experience assisting C-level and senior executives in a dynamic and fast-paced setting.
• Previous experience in fast-growing or mission-driven organizations is a plus!
• Exceptional organizational, time-management, and multitasking skills.
• Stay calm under pressure, be resourceful in ambiguous situations, and always think several steps ahead.
• Exceptional written and verbal communication skills that are clear, polished, and thoughtful.
• Tech-savvy and quick to adopt new tools, especially Google Workspace, Slack, AI platforms, and calendar management tools. Proficiency with Microsoft Office Suite (PowerBi, Word, Excel, PowerPoint, Outlook)
• High level of integrity, professionalism, and discretion.
• Ability to adapt to changing priorities and manage a dynamic workload.
• Familiarity with travel booking platforms and expense management systems.
• Must have experience preparing board-level presentation materials, including creating executive-ready slides, data visualizations, and supporting graphics (e.g., bar charts, graphs, and dashboards) in both Google Slides and PowerPoint.

Compensation & Benefits

• Competitive Base Salary: $85,000 – $105,000 DOE
• Medical, Dental, and Vision insurance
• 401(k) Plan
• Flexible time-off policy 10 paid holidays per year
• Company-provided equipment
• Professional development support
• And much more!

Join Our Mission!

If you're excited about building technology that protects homes and families from wildfire disasters, we want to hear from you! Apply today and become part of a fast-growing team with purpose and innovation at its core.

Diversity and inclusion are essential values at Frontline. We know we'll do our best and most impactful work when we feel represented and we belong. We encourage talented people from a wide variety of backgrounds and experiences to apply. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.