AP/AR Specialist / HR Administrator

About Us:

Frontline Concrete Solutions is a veteran-owned small business serving the Greater New Orleans and Northshore area. We specialize in concrete lifting (PolyLevel), joint sealing (NexusPro), foundation repair, and new concrete work. We take pride in doing quality work with a straightforward, no-drama team culture. If you want a stable role where you can do good work and go home, this is it.

The Role:

We are looking for an Accounts Payable/Receivable Specialist to manage invoice processing, collections follow-through, vendor payments, and HR onboarding administration. This is an active AR role, you will be responsible for following up on outstanding balances, not just recording them. QuickBooks is our primary tool. You will not be involved in hiring or firing; the owner handles those functions. We need someone who takes ownership of their accounts and follows through.

What You'll Do:

Accounts Receivable & Collections

• Manage and follow up on outstanding invoices: active collections, not just data entry
• Monitor aging receivables and contact customers regarding past-due balances
• Post payments and reconcile accounts in QuickBooks
• Communicate professionally with customers regarding amounts due

Accounts Payable & Bookkeeping

• Process vendor invoices and coordinate timely payments
• Daily transaction entry and account reconciliation in QuickBooks
• Assist with expense tracking and month-end close
• Prepare basic financial summaries for ownership review

HR & Office Administration

• Process new hire paperwork — I-9s, W-4s, direct deposit, state new hire reporting
• Maintain employee files and ensure documentation compliance
• Track field staff certifications, licenses, and required renewals
• Coordinate with payroll provider as needed

What We're Looking For:

The right candidate has hands-on AP/AR experience and is comfortable being persistent with customers on past-due accounts. QuickBooks proficiency is required — this is a daily-use environment.

• 2 years of hands-on QuickBooks experience. Daily use, not just familiarity
• Proven AR/collections experience. You need to be comfortable calling customers and following up on balances
• Experience with basic HR onboarding paperwork and compliance
• Highly organized, self-directed, and able to manage priorities without being micromanaged
• Professional written and verbal communication
• Construction or contractor industry experience is a strong plus, but not required
• Discretion with sensitive employee and financial information

What We Offer:

• $40,000 annual salary
• Stable schedule Monday through Friday 8:00-5:00PM no nights, no weekends
• Small team environment where your work directly matters
• Veteran-owned business with a respectful, no-nonsense workplace culture
• Flexibility for the right candidate

What This Role is Not:

This is a defined, heads-down position. Hiring, firing, and resume screening are handled by ownership, that will not be part of your job. We are not looking for someone building toward an HR management path or looking to grow into a broader strategic role. If you want a clearly defined position where you can be excellent at your specific job without the noise, we are a great fit.

Pay: $38,000.00 - $40,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $38,000 - $40,000