What are the responsibilities and job description for the Accounts Payable Specialist position at Frontier Railroad Services?
Accounts Payable Specialist
Full-Time, FLSA Exempt
Frontier Railroad Services, LLC is seeking a detail-oriented and dependable Accounts Payable Specialist to join our accounting team. This position is responsible for processing vendor invoices, maintaining accurate records, resolving discrepancies, and supporting the day-to-day accounts payable needs of a fast-paced railroad construction company.
Construction industry experience is preferred.
Key Responsibilities
- Review and enter vendor invoices accurately and promptly
- Match invoices with purchase orders, receipts, and other supporting documentation
- Prepare and process weekly check runs and electronic payments
- Reconcile vendor statements and investigate invoice or payment discrepancies
- Communicate with vendors and internal departments to resolve account issues
- Maintain current W-9 forms and other required vendor documentation
- Set up and maintain vendor records
- Review and process employee expense reports and company credit card transactions
- Maintain organized electronic accounts payable records
- Respond to vendor inquiries regarding invoices and payment status
- Assist with month-end closing, account reconciliations, accruals, and audit requests
- Assist with annual 1099 preparation and reporting
- Identify duplicate invoices, billing errors, and other discrepancies
- Provide administrative support to the accounting department as needed
- Perform other related duties as assigned
Qualifications
- High school diploma or equivalent required; associate degree in accounting, business, or a related field preferred
- At least two years of accounts payable, bookkeeping, or general accounting experience preferred
- Construction, contracting, railroad, or similar industry experience is a plus
- Experience with purchase orders and high-volume invoice processing preferred
- Proficiency with Microsoft Excel, Outlook, and accounting or ERP software
- Strong attention to detail and a high level of accuracy
- Ability to organize assignments, manage competing priorities, and meet deadlines
- Strong problem-solving and communication skills
- Ability to handle confidential financial information appropriately
What We’re Looking For
The ideal candidate is organized, reliable, and comfortable communicating with vendors and employees to obtain missing information and resolve discrepancies. This individual must be able to maintain accuracy while managing a steady volume of invoices and payment-related responsibilities.
Compensation:
- Competitive salary based on experience
- FSA
- 401K with company-match
- Group Life Insurance (100% company-paid)
- Paid holidays
- Flexible scheduling
- Supplemental voluntary accident, critical illness, hospital and life insurance plans available
- Short-Term & Long-Term Disability (100% company-paid)
- Flexible PTO Policy
- Medical/Dental/Vision Benefits with a significant portion company-paid
You must have a personal email address to apply for this position. Communication will be done via email.
Unfortunately, due to the number of applications we receive, we will only contact those individuals we believe would be the best match for the requirements of the position.
EEO Statement: Frontier Railroad Services provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Frontier Railroad Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.