What are the responsibilities and job description for the Shipping Administrator position at Frontier Door & Cabinet?
POSITION SUMMARY
The Shipping Administrator is responsible for managing and coordinating the daily operations of our shipping and logistics processes. This role involves processing shipping orders, preparing documentation, and ensuring compliance with domestic and international shipping regulations. The Shipping Administrator will work closely with carriers, customers, and internal teams to ensure timely and accurate delivery of products. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment. This role will need to work the assigned shift, including any mandatory overtime.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Invoice orders that have shipped.
- Track backorders emailing PM team daily, updating system to next ship date.
- Send shipping schedule to PM team.
- Monitor and update schedule manager/production schedule.
- Create production packets.
- Create shipping ppw.
- Monitor and answer emails for any changes to production and shipping schedules.
- Update production and shipping schedules per email approvals.
- Scan and file completed paperwork [shipping & receiving].
- Print Pick tickets and sales rep paperwork for pickers.
- Keep work areas clean and organized, adhering to safety protocols and regulations.
- Maintain regular and reliable attendance, arrive on time for scheduled shifts, and adhere to the company’s attendance policies and procedures.
- Other duties as assigned.
EXPERIENCE AND EDUCATION
- High School diploma or GED.
- Previous experience in a shipping or administrative position.
SKILLS AND ABILITIES
- Proficient in MS Excel, Word, and PowerPoint Microsoft applications.
- Proficiency in using shipping and logistics software (e.g., ERP systems, TMS - Transportation Management Systems).
- Excellent customer service skills for interacting with clients, suppliers, and shipping carriers.
- Proficient in monitoring shipments, tracking deliveries across various carriers, and ensuring timely updates and issue resolution.
- Results driven and self-motivated.
- Positive attitude and customer focus.
- Strong track record of dependability and punctuality.
- Accurate and efficient data entry skills for processing shipping orders and updating databases.
- Strong attention to detail and organizational skills.
- Prioritize tasks to meet deadlines.
- Work collaboratively with colleagues to achieve common goals.
- Ability to understand, read, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to work schedule as assigned.
QUALIFICATION REQUIREMENTS: The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sitting/Standing/walking approximately 8 hours/day, 5 days a week.
- Use of hands to finger, handle or feel objects, tools, or controls; and talk and hear.
- Specific vision abilities required by this job include close vision, particularly reading that may be very fine print.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee frequently works near moving mechanical parts. The employee is occasionally exposed to vibration.
- The noise level is usually loud.
- May be exposed to hazardous chemicals in the workplace.
SAFETY EQUIPMENT: Frontier Door and Cabinet’s Safety Program and all established safety rules must be followed, and equipment used where required. This will include safety glasses and hearing protection. This position will also require use of gloves, safety glasses, and dust masks.
ACKNOWLEDGMENT
I have received, reviewed, and fully understand the job description for Shipping Administrator. I further understand that I am responsible for the satisfactory execution of the essential functions described herein, under any and all conditions as described.
Salary : $20 - $24