Administrative Assistant - Maintenance Department

JOB SUMMARY

The Administrative Assistant for the Maintenance Department (Maintenance Planner) is the prime input/output operator of the Computerized Maintenance Management System (CMMS) and at the direction of the Director of Maintenance will complete all CMMS reports and will manage computerized inventories of maintenance supplies and other data. Assists the Director of Maintenance in planning day to day operations of the maintenance department by performing the following duties.

ESSENTIAL FUNCTIONS

Includes the following. Other duties may be assigned as necessary.

· Provides quality Customer Service efficiently to residents, families, co-workers and vendors in a manner to ensure satisfaction.

· Assigns all routine and emergency work orders to appropriate maintenance staff, documents and follows up on work orders for timely completion of job assignment and quality control.

· Issues preventative maintenance work orders to appropriate staff or preventative maintenance contractors in accordance with preventative maintenance schedules.

· Enters all data, work requests, work orders flow, time and production records into the CMMS for dispatch, timely completion, recordation and quality control.

· Manages computerized inventories of maintenance supplies, including stocking levels, usage rates and costs for corrective and preventative operations and capital refurbishment projects.

· Requisitions tools, supplies and equipment.

· Assist in processing invoices and enters purchasing and other financial data into the Computerized Maintenance Management System.

· Handle daily inquiries; telephone, vendors, resident requests.

· Maintains referral unit files.

· Performs all duties in a safe and efficient manner. Reports any safety hazards and/or accidents to supervisor.

· Follows department safety standards, practice body mechanic techniques and participate in campus-wide safety programs.

JOB REQUIREMENTS and QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

· 1-year certificate from college or technical school; or 3-6 months related experience and/or training; or equivalent combination of education and experience.

· Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence; ability to speak effectively before groups of customers or employees of organization.

· Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; ability to apply concepts of basic algebra and geometry.

· Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and Department of Justice Criminal background clearance.

Job Type: Full-time

Pay: $24.33 - $25.53 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• San Diego, CA 92109 (Required)

Work Location: In person

Salary : $24 - $26