Program Coordinator

Program Coordinator

Part Time= 28 hours per week Fri/Sat/Sun 8 hours and one 4 hour Admin Day

Each Visitor Center shall have a coordinator who is responsible for the day-to-day operations at that Center. The coordinator is responsible for managing staff and operations; maintaining the quality and scope of services as specified in the contract with the California Department of Corrections and Rehabilitation; and attending to the safety and security of staff and visitors. The Visitor Center Program Coordinator reports to the Regional Director and works in close coordination with the institution’s Visiting Staff and Liaison.

QUALIFICATIONS:

• Two-year Associate Degree, or two years or more cumulative years of documented experience demonstrating a work history in the area of social services or related fields, with responsibility for supervising other employees
• Certified in Cardiopulmonary Resuscitation.

RESPONSIBILITES:

• Know and understand the Operations Manual to assure compliance and evaluate services daily to assure that the Operations Manual is being followed.
• Adhere to State, local, and institution requirements regarding health and safety of the Visitor Center clients and staff, participating directly in all activities related to safety and security.

• Maintain and supervise accurate record keeping regarding childcare and transportation and statistics regarding staff and program and complete fiscal reports, submitting them on time.
• Participate in mandatory training as required for the position, including institution

and off-site training that may occur outside of regularly scheduled workdays.

• Attend regularly scheduled Quarterly Meetings for contractors at the institution and any other institutional meetings as required.

• Maintain routine oral and written communication and notify institution designee of any problems and/or incidents that occur during the weekend visiting session.
• Maintain maintenance and repair schedules for all equipment and appliances. Report all repairs which affect health and safety of visitors to institution designee.
• Maintain a current inventory of necessary supplies, adequate for one month’s operation and replenishing supplies monthly by buying from local vendors, whenever possible, and during time allocated for administrative tasks.
• Participate with other Visitor Center employees to maintain a clean, sheltered, safe, and appropriate work environment.
• Give public presentations regarding the Visitor Center programs, as required, with prior approval of the Executive Director.
• See that staffing levels are in compliance with the contract, recruit and train the Children’s Activities Coordinator and the Transportation Coordinator (Van Driver), under direction of the Regional Director.
• Provide assistance to the Children’s Activities Coordinator as needed, including supervision of small children, children’s activities, and maintenance of the children’s play areas.

PHYSICAL REQUIREMENTS:

Maintain physical fitness sufficient to:

• Lift and/or move up to 20 pounds.
• Use hands to handle and/or feel objects, tools and controls
• Stand, walk, sit, climb stairs, balance, stoop, kneel, crouch and crawl.
• Talk and hear.
• Move quickly/run in case of emergency.
• Vision ability to include close vision, distance vision, peripheral vision,

depth perception, and the ability to adjust focus.

OTHER REQUIREMENTS:

• Obtain and maintain a California Department of Corrections and Rehabilitation security

clearance.

• Obtain and maintain a Cardiopulmonary Resuscitation certificate.
• Fulfillment of TB test annually or as required.
• Maintain a California driver’s license and auto insurance.
• Perform all tasks in a manner consistent with Friends Outside policies and procedures.
• Maintain administrative hours one day per week on a non-visiting day.
• Treat colleagues, visitors, and other employees with respect and dignity.
• Perform all other duties as instructed by the Executive Director.