Admin Assistant

We are seeking a highly organized, detail-oriented, a technology-savvy, and very dependable Administrative Assistant to join our CPA firm. This position is ideal for someone who enjoys keeping things organized, working with computers and technology, and ensuring that details are handled accurately and efficiently.

The successful candidate will be a dependable professional who can manage multiple priorities, communicate effectively with clients and staff, and maintain a high level of accuracy in a fast-paced accounting environment.

Key Responsibilities

• Provide administrative and clerical support to the CPA firm and accounting team
• Manage calendars, appointments, correspondence, and general office communications
• Assist with organizing and maintaining client files and confidential financial documents
• Prepare, format, scan, upload, and organize documents using various computer applications
• Enter and maintain information accurately in accounting and office systems
• Assist with client communications, document requests, and follow-up
• Coordinate incoming and outgoing mail, emails, and other correspondence
• Maintain organized electronic and paper filing systems
• Assist with tax-season administrative tasks and other special projects
• Help ensure deadlines, requests, and follow-ups are tracked and completed
• Handle sensitive and confidential client information with professionalism and discretion
• Provide general office support as needed

Qualifications & Skills

• Excellent computer skills and strong ability to learn new software quickly
• Highly proficient with Microsoft Office, particularly Outlook, Word, and Excel
• Extremely organized with exceptional attention to detail
• Strong data-entry and document-management skills
• Excellent written and verbal communication skills
• Ability to prioritize and manage multiple tasks and deadlines
• Strong proofreading skills and a commitment to accuracy
• Professional, dependable, and able to work independently
• Ability to handle confidential information with discretion
• Strong problem-solving skills and a willingness to take initiative
• Comfortable working in a deadline-driven environment
• Previous administrative, accounting, bookkeeping, or CPA firm experience is a plus

What We’re Looking For

The ideal candidate is someone who notices the little things, keeps excellent records, stays ahead of deadlines, and is comfortable working extensively with computers and technology. You should take pride in keeping an office organized and understand that accuracy and follow-through are essential in a CPA firm.

If you are highly organized, detail-oriented, computer-savvy, and enjoy being the person who keeps everything running smoothly, we would love to hear from you.

CPA Firm in Nottingham , MD