What are the responsibilities and job description for the Administrative Assistant position at Friedlander Cherwon Capper LLP?
Experienced CPA Firm Administrative Assistant
Prestigious CPA firm in Novato is seeking an exceptional Administrative Assistant. A minimum of 2 years are required. We offer good benefits and an excellent work atmosphere.
Duties
Assemble tax returns - print, staple, create cover letters, and attach correct envelopes
Scan, Print, mail, and track client organizers and engagement letters
Track project completion dates in Project Management software
Maintain client contact information in Practice Management software
Export data from database to Excel to create reports
General administrative duties including but not limited to: filing, answering phones, contacting vendors, scheduling appointments, correspondence
Maintain copiers by keeping stocked, distributing faxes, replacing toner, basic user maintenance, fixing paper jams, calling technicians when necessary
Assist other admin staff in maintaining Kitchen
Schedule and set up/break down meetings
Assist with busy season catering and special events
Processing billings, posting bills and payments
Look up invoices, track payments in Practice Management software
Other duties as assigned
Key Attributes:
Detail oriented, accuracy over speed
Understanding of tax forms and related deadlines (i.e., know that a 1040 is for individuals and that its deadline is April 15th and if extended its new deadline is Oct 15th, etc)
Computer skills: Intermediate skills for Microsoft Office and Adobe,
Professional and diplomatic client and internal communications
Experience and knowledge to use judgement and make decisions
Additional:
Willing and able to work overtime with no PTO during busy season Feb 1 thru April 15
Team player who enjoys working collaboratively
Also able to work independently and complete work with minimal supervision
Doesn’t get flustered easily
About the Opportunity:
This is a full time position with the opportunity for advancement within the firm for the right fit. The position offers full benefits including medical, dental, 401k, gym reimbursement, PTO, flexible scheduling and other perks.
Job Type: Full-time
Pay: $28.00 - $30.00 per hour
Benefits:
- Vision insurance
Work Location: In person
Salary : $28 - $30