Procurement Assistant San Antonio

About Fresh Texas

As the largest fresh-cut fruit and vegetable processor in South Texas, Fresh Texas has been delivering the highest quality products to our customers for over forty years. We source only the highest quality ingredients to deliver great tasting, healthy products to our customers. With exciting innovation, we keep growing! Fresh Texas offers leadership development and career opportunities. Plant your roots at Fresh Texas and be a part of a team that provides healthful and delicious food products to our communities.

Fresh Texas is proud to offer high quality and healthy foods to our communities! Do you want to grow with a trusted and established company? We offer great career paths! Come grow with us!

Job Summary

The Procurement Assistant will need to be highly organized and detail-oriented in their daily activities. They will support the procurement team in sourcing and purchasing materials, components, and services for our manufacturing operations. The Procurement Assistant will assist with order processing, supplier communication, inventory tracking, and ensuring smooth and efficient procurement operations. 

Responsibilities & Duties

• Order Processing: Assist in creating and processing purchase orders (POs) for required materials, equipment, and services, ensuring timely and accurate delivery. 

• Supplier Communication: Coordinate with suppliers to track order statuses, confirm delivery schedules, and resolve any issues related to shipments or orders. 

• Inventory Management: Help maintain accurate records of inventory levels and assist in monitoring stock to ensure production needs are met without delays. Alert senior procurement staff when stock levels are low or replenishment is required. 

• Documentation & Record Keeping: Maintain accurate and up-to-date procurement records, including purchase orders, invoices, contracts, and shipping documents. 

• Invoice Verification: Verify and match invoices against purchase orders and delivery receipts, ensuring correct pricing and quantities before forwarding to accounting for payment. 

• Supplier Relationship Support: Assist in managing and maintaining good relationships with suppliers. Support procurement team in evaluating supplier performance and conducting regular follow-ups on orders. 

• Data Entry & Reporting: Enter procurement-related data into ERP or procurement software systems. Assist in preparing regular procurement reports on purchasing activities, inventory levels, and supplier performance. 

• Market Research: Conduct basic market research to identify potential suppliers, compare prices, and assess product availability, assisting senior procurement staff in decision-making. 

• Compliance & Quality Control: Ensure all procurement activities comply with company policies and procedures, as well as industry standards and regulations. Assist in managing any discrepancies or quality control issues related to purchased goods. 

• Adaptable: Will need to be able to pivot priorities and tasks as requested. 

Skills

• Strong organizational skills and attention to detail 

• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with procurement software or ERP systems is a plus 

• Good written and verbal communication skills 

• Ability to work collaboratively within a team 

• Basic understanding of procurement processes and supply chain management 

• Strong problem-solving skills and ability to multitask 

• Basic numerical skills for invoicing and order matching 

Personal Attributes

• Enthusiastic and proactive attitude 

• Willingness to learn and grow within the procurement field 

• Strong sense of responsibility and accountability 

Benefits

• Complete insurance package that includes medical, dental, vision and life insurance. 

• Several low-cost supplemental plans. 

• 401(k) with up to a 4% employer match. 

• Paid holidays and generous paid time off. 

• A variety of bonus opportunities including attendance and referral programs. 

• Numerous employee appreciation events throughout the year. 

Qualifications

• Education: High School diploma or equivalent required; associate or bachelor’s degree in business administration, Supply Chain Management, or a related field is a plus. 

• Experience: Previous experience in a procurement, purchasing, or administrative role (preferably in a manufacturing or supply chain environment) is a plus, but not required. 

EEO Statement

Fresh Texas is committed to hiring and retaining a diverse workforce and are proud to be an Equal Opportunity Employer, making decisions without regard on the basis of race, color, religion, gender, gender identity or expression, national origin, sexual orientation, marital status, disability status, genetic information, age, membership in an employee organization, parental status, military service or protected veteran, or other non-merit factor.