Building and Facilities Specialist

Job Introduction

Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety critical situations encounter new challenges daily. Our mission is to develop and market highly reliable, optimized, custom-tailored, and user centric communication and information systems for mission critical solutions. As an industry leader in voice communication data information systems, we create a safer world through integration, digitalization, and automation while maintaining world class safety standards. We proudly serve many U.S. government agencies including the FAA, DoD, and NASA. Safety as our number one priority pushes us to constantly learn about the ever-changing needs in safety critical environments to deliver innovative solutions.

Key Tasks

• Facilities Management
• Maintain relationship with and be first point of contact for property management.
• Schedule and oversee maintenance and repair of office facilities, equipment (including HVAC, printers, coffee makers, dishwashers, etc), and systems.
• Work with Quality Assurance Department to ensure compliance with health, safety, and environmental regulations.
• Monitor and maintain building systems, including HVAC, electrical, plumbing, and security systems.
• Facilitate purchasing, relocation, and assembly of office furniture and equipment.
• Oversee office seating arrangements (together with HR department and management).
• Fleet Management
• Administer company vehicle fleet, including coordinating allocation by employees/visitors, scheduling maintenance, inspections, repairs, registration, and insurance.
• Advise executive management regarding decisions in reference to the fleet.
• Track usage, manage service schedules, and ensure cost-effective fleet operations.
• Insurance & Compliance
• Coordinate insurance coverage for facilities and fleet.
• Maintain accurate records and ensure timely renewals of policies.
• Ensure facilities comply with local regulations, safety standards, and environmental requirements in coordination with the Health and Safety team.
• Conduct regular inspections and address any hazards or deficiencies promptly in coordination with the Health and Safety team.
• Emergency Preparedness
• Develop and maintain emergency response plans.
• Conduct regular safety drills and training for staff.
• Ensure availability and functionality of emergency equipment.
• Physical Security
• Work closely with IT team to coordinate access control systems, including key cards and visitor management.
• Being a back-up for security systems such as cameras and alarms.
• Coordinate with security vendors and ensure compliance with security protocols.
• Conduct regular audits of physical security measures and address vulnerabilities.
• Vendor & Contract Management
• Manage vendor and contractor relationships for cleaning, security, HVAC, and other facility related services.
• Review and negotiate contracts and quotes from vendors to ensure cost-effectiveness and compliance.
• Maintain vendor performance standards and resolve service issues promptly.
• Project Management
• Plan, coordinate, and oversee both large and small office buildout projects.
• Ensure adherence to design specifications, safety standards, and company requirements.
• Lead office layout planning, moves, and workspace optimization.
• Office Equipment & Amenities
• Oversee maintenance of coffee machines and other office appliances.
• Ensure common areas are well-stocked and operational.
• Inventory and restock of office and kitchen supplies.
• Support preparing company events.
• Budget & Reporting
• Prepare, manage, and maintain facilities budget of maintenance activities and vendor contracts.
• Monitor expenses and provide regular reports to management.
• Other Duties
• Support sustainability initiatives and energy efficiency projects.
• Handle ad hoc facilities-related requests from staff and management.
  

Key Qualifications

• Associate or Bachelor’s degree in Facility Management, Engineering, or related field.
• Minimum 3 years of experience in facility operations or maintenance.
• Knowledge of building systems, safety regulations, and preventive maintenance programs.
• Strong organizational and problem-solving skills.
• Ability to manage multiple tasks and work independently.
  
  

Our Values

Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Around 2,100 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable.

Benefits

Benefits: We are committed to supporting our mission through the following employee benefits:

• Medical, Dental, and Vision Insurance
• Health Savings Accounts
• Competitive 401(k) Plan with company match and immediate vesting
• Employee Life Insurance & AD&D
• Company-paid Short-Term and Long-Term Disability Insurance
• Employee Assistance Program
• Generous holidays, including a full week off from December 25 to January 1
• PTO that scales with tenure and sick leave
• Company-sponsored team-building activities to boost morale and productivity.
• Bonus Plan
  
  

TRUST-BASED

MODERN MENTORING TRAININGS

WORKING HOURS

IT-EQUIPMENT PROGRAM