Administrative Assistant to College Counseling

Job Summary: Provide comprehensive administrative support to the College Counseling department in a private school setting, facilitating the college application process for students and fostering effective communication among students, parents, counselors, and colleges. 

Key Responsibilities:

• Transcript Management: Create official FASNY transcripts for grades 9-12, update senior transcripts with mid-year and final grades, and manage transcript requests throughout the year.
• Transfer Student Records: Collect, review, and manage transcripts for transfer students from previous institutions.
• Grade Reports: Create predicted grade reports for senior students and upload all official documentation into the Scoir data management system.
• Self-Reported Grades: Support students with entering their self-reported courses and grades on college applications as needed.
• College Visit Coordination: Manage scheduling and logistics for college visits, including communication with institutions and updating the calendar
• Data Management: Maintain accurate and up-to-date student records and data within the Scoir data management system.
• Standardized Testing Coordination: Oversee the coordination and administration of PSAT/NMSQT exams, and SAT/ACT diagnostic exams. Support with proctoring.
• Resource Management: Maintain and update resources for the college counseling office to support students, parents, and staff.
• Event Planning: Schedule, coordinate, promote, and attend department events to foster engagement and promote awareness of college admissions processes.
• Newsletter Creation: Create a weekly college counseling newsletter for high school families to communicate departmental updates and events.
• Administrative Support: Assist with all other administrative tasks related to college admissions and guidance, ensuring the smooth operation of the department.

Working Conditions:

• Full-time position with regular school hours with ability to work from home a few days per week.
• Work is primarily performed in a school office environment, with interactions with students, parents, staff, and external partners. This is a fast-paced office, with competing priorities and the need to move seamlessly between tasks. It is a deadline driven role where attention to detail is paramount.
• Regular use of standard office equipment, computer systems, and software applications.

Qualifications:

● Bachelor’s degree 

● 1-3  years of experience in the education field preferred

● Experience in a college counseling/admissions context preferred

● Proficiency in American school systems and curriculum required

● Proficiency in French school systems and curriculum preferred

Language:

● Fluency in the English language required.

● Candidate is not required to speak French, but knowledge of French and French culture will be an advantage

Technology:

● Experience with educational and college counseling software/programs is preferred (e.g. Pronote, Blackbaud, CollegeBoard, SCOIR)

● Advanced knowledge of Google Suite required

• Proficiency in Excel is essential

Personal Skills:

● Excellent organizational, communication, and interpersonal skills

● Attention to detail, strong organization skills, and ability to handle multiple priorities effectively.

● Exhibit an attitude of Team Spirit and Collaboration

● Maintain professionalism, discretion, and strict adherence to student privacy and confidentiality.

● Flexibility in adapting to various program needs, deadlines, and school-wide initiatives.

● Appreciation of and experience with diverse cultures and cross-cultural contexts, preferably with transatlantic international students

FASNY is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or any other legally protected status. We are committed to fostering a diverse and inclusive workplace, where every individual is treated with dignity and respect.

Salary : $55,000 - $68,000