What are the responsibilities and job description for the Manager of Capital Projects position at Freestone Property Group?
Company Overview:
Freestone Property Group is a technology-first property management company dedicated to streamlining operations and enhancing resident satisfaction. We leverage innovative solutions to provide superior service offerings. Freestone Property Group is an affiliate of Greenbrook Partners, a leading investment manager with over $2 billion in assets under management (AUM) and a portfolio encompassing more than 2,000 multifamily units across New York City.
Job Overview:
The Manager of Capital Projects oversees building operations, preventative maintenance, compliance programs, and capital projects across a residential portfolio. This role manages a variety of capital projects across a large, scattered-site residential real estate portfolio, coordinating closely with engineers, contractors, and internal and external stakeholders. This role ensures building systems are safe, functional, and compliant, and that all major repair and improvement work is executed efficiently.
Key Responsibilities:
Capital Projects & Engineering
The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Freestone Property Group is a technology-first property management company dedicated to streamlining operations and enhancing resident satisfaction. We leverage innovative solutions to provide superior service offerings. Freestone Property Group is an affiliate of Greenbrook Partners, a leading investment manager with over $2 billion in assets under management (AUM) and a portfolio encompassing more than 2,000 multifamily units across New York City.
Job Overview:
The Manager of Capital Projects oversees building operations, preventative maintenance, compliance programs, and capital projects across a residential portfolio. This role manages a variety of capital projects across a large, scattered-site residential real estate portfolio, coordinating closely with engineers, contractors, and internal and external stakeholders. This role ensures building systems are safe, functional, and compliant, and that all major repair and improvement work is executed efficiently.
Key Responsibilities:
Capital Projects & Engineering
- Coordinate CapEx projects involving structural, roofing, rear-yard, façades, and water-infiltration work.
- Assist with scope development, contractor and engineering coordination, project tracking, and legal MSA initiation.
- Maintain Monday.com project updates, timelines, and documentation for all CapEx initiatives.
- Attend project meetings; monitor progress; support close-out, reporting, and vendor performance.
- Manage engineering assessments and contractor work for roof leaks, foundations, exterior remediation, and related site issues.
- Ensure required planning, filing, testing, and resident access are properly coordinated.
- Participate in preliminary inspections to identify issues prior to formal third-party inspection.
- Attend official third-party inspections and assist with the creation, review, and negotiation of Punch Lists (PL).
- Track PL completion, attend final walkthroughs, and verify compliance prior to closing.
- Collaborate in obtaining access to units and common areas for vapor mitigation system installations, quarterly OM&M inspections, engineering site walks, pilot testing, and other projects.
- Ensure professional resident interactions and minimize disruption during projects.
- Manage vendor relationships, contract reviews and negotiations, compliance uploads, reporting, and corrective work tickets.
- Ensure building documentation—including inspection reports, service logs, and CapEx files—is accurate and up to date.
- Oversee operational budgets, KPIs, and maintenance workflow efficiency.
- 5 years in facilities management, building operations and/or construction/CapEx coordination.
- Experience managing a scattered site portfolio required.
- Experience managing field staff and maintenance teams.
- Strong knowledge of building systems, engineering reports, and project coordination.
- Familiarity with work-order software and project-management tools (Monday.com, Yardi preferred).
- Strong organizational, communication, and vendor-management skills.
- Experience working with third-party property inspectors preferred.
- Competitive salary ($110,000 - $120,000) and the opportunity for quarterly, performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans with a generous employer contribution.
- 401(k) plan with a generous company match.
- Paid time off and holidays.
- Opportunities for professional development and career advancement within a dynamic and expanding organization.
The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to hear well enough to communicate via phone or in person to all internal and external customers.
- Must be able to communicate clearly and concisely.
- Normal daily physical activities to include walking, standing, sitting, stooping, bending, pushing and pulling.
- Must be able to read reports and use computer, phone and other general office equipment.
- Must be able to perform job functions outdoors, in all weather conditions.
- Must be able to lift up to 50lbs.
- Must be able to climb stairs, climb a ladder and walk in construction sites.
Salary : $110,000 - $120,000
