What are the responsibilities and job description for the Accounts Payable Specialist position at FREEMAN WEBB COMPANY REALTORS, LLC?
Description
Freeman Webb is seeking a detail-oriented and dependable Accounts Payable Specialist to accurately process vendor invoices, prepare timely payments, and maintain organized records for the communities we support across our growing property management portfolio. Working closely with team members, property staff, and vendors, you will help ensure that every invoice is coded correctly, approved properly, and paid on time. This is an ideal opportunity for someone who is organized, accurate, and eager to grow within a supportive, service-focused environment.
Key Responsibilities
- Review, verify, and process a high volume of vendor invoices for accuracy, proper approvals, and correct property and account coding.
- Match invoices to purchase orders and receiving documentation, and research and resolve any discrepancies.
- Maintain accurate and complete vendor records, including W-9 forms, banking details, and contact information, working with the Vendor Records team.
- Reconcile vendor statements, monitor account balances, and follow up on outstanding or past-due invoices.
- Respond promptly and professionally to vendor and internal inquiries regarding invoice and payment status.
- Support period-end processing by ensuring invoices are entered accurately and payments are recorded and documented.
- Help centralize and standardize accounts payable processes across properties, including adopting new tools and workflows.
- Ensure compliance with company policies, internal controls, and all applicable regulations.
Requirements
Qualifications:
REQUIRED
- High school diploma or GED.
- Strong attention to detail and a high degree of accuracy in data entry and record keeping.
- Solid organizational and time-management skills, with the ability to meet deadlines in a high-volume environment.
- Proficiency with Microsoft Office, particularly Excel, and the ability to learn new accounting and payment software.
- Clear written and verbal communication skills and a professional, service-oriented approach.
- Ability to handle confidential financial information with discretion and integrity.
PREFERRED
- Experience with accounts payable in a property management, real estate, or multi-entity environment.
- Familiarity with property management or accounting software such as Yardi, RealPage, or similar platforms.
- Coursework or an associate's degree in accounting, finance, or a related field.
Skills & Competencies
- Attention to detail and accuracy
- Organization and time management
- Problem-solving and research
- Communication and customer service
- Integrity and confidentiality
- Adaptability and willingness to learn
- Teamwork and accountability
What We Offer
- Competitive pay.
- Comprehensive benefits package, including medical, dental, and vision coverage.
- Paid time off and company holidays.
- 401(k) with company participation.
- Professional development and training.
- Career growth opportunities within a growing organization.
- A collaborative culture focused on service, performance, and continuous improvement.
About Freeman Webb
Freeman Webb is a leading owner and operator of apartment communities, committed to delivering exceptional living experiences for our residents. We believe strong communities are built by strong teams, and we invest in our people through training, support, and opportunities to grow. At Freeman Webb, you'll be part of a company that values accountability, service, and pride in the work we do every day.