Personal & Executive Assistant

Position Summary

We are seeking a highly organized, trustworthy, proactive, and flexible Personal & Executive Assistant to provide direct support to a busy ministry leader, media personality, entrepreneur, and executive.

Initially, this position will primarily support the executive's personal life, ministry responsibilities, and The Calista Chana Show. Business-related responsibilities may be introduced gradually as the working relationship develops.

This is a high-trust position requiring exceptional organization, discretion, initiative, flexibility, and follow-through. The ideal candidate will be able to anticipate needs, manage changing priorities, and provide both in-person and virtual support.

Regular Work Schedule

Sunday — Church
9:30 AM–6:00 PM
Provide direct support during church services, meetings, ministry activities, and scheduled events.

Monday — Baltimore Office
8:30 AM–5:00 PM
Work directly with the executive at the Baltimore office.

Tuesday — OFF

Wednesday — Columbia Office
8:30 AM–5:00 PM
Work directly with the executive at the Columbia office.

Thursday — Executive's Home Office
10:00 AM–6:30 PM
Provide personal and executive support from the executive's home.

Friday — Hybrid Church
Hybrid work during the day, with in-person availability at the church from approximately 6:00 PM–9:00 PM.

Saturday — OFF

The position also requires flexibility to accompany the executive to speaking engagements, conferences, church/ministry engagements, special events, professional functions, and other engagements, including occasional weeknights and weekends.

Some travel may be required.

Key Responsibilities

• Manage the executive's personal, ministry, media, and professional calendars.
• Organize daily and weekly schedules, priorities, appointments, and reminders.
• Answer and respond to calls, texts, emails, and other communications as authorized.
• Coordinate meetings and communicate with staff, ministry leaders, vendors, guests, and other contacts on the executive's behalf.
• Schedule personal and professional appointments and maintain confirmations and follow-ups.
• Coordinate travel, hotels, transportation, reservations, and detailed itineraries.
• Accompany the executive to speaking engagements, meetings, church activities, special events, and other functions as needed.
• Assist with personal errands, purchases, returns, gifts, reservations, and household-related administrative needs.
• Provide administrative and coordination support for The Calista Chana Show, including recording schedules, guests, production timelines, appearances, and follow-ups.
• Post and monitor social media performance and analytics and recommend strategies for continued growth for the Calista Chana Show.
• Monitor and respond appropriately to comments, questions, and messages across social media platforms.
• Coordinate with media, church, and production team members to ensure deadlines and assignments are completed.
• Assist with preparation for recordings, speaking engagements, interviews, meetings, and public appearances.
• Maintain a running list of action items and proactively follow up until assignments are completed.
• Research vendors, services, products, venues, travel, and other needs.
• Maintain organized electronic files, documents, contacts, and records.
• Handle confidential personal, ministry, financial, and professional information with the highest level of discretion.
• Anticipate needs and resolve routine matters without requiring constant direction.
• Gradually assume additional executive and business-related responsibilities as assigned.

Availability & Flexibility

This position requires more flexibility than a traditional Monday–Friday administrative role.

The Personal & Executive Assistant will generally work the established Sunday, Monday, Wednesday, Thursday, and Friday schedule. Tuesday and Saturday are the regular days off.

However, because of speaking engagements, ministry responsibilities, media activities, travel, and special events, the assistant must be willing to occasionally adjust their schedule and work outside regular hours when needed.

The assistant may also occasionally need to respond virtually to time-sensitive calls, messages, scheduling matters, or urgent needs outside regular working hours.

The position is not intended to require continuous 24/7 availability, but flexibility and responsiveness are important to the role.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, or similar high-level support professional preferred.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication.
• Strong attention to detail and follow-through.
• Highly trustworthy and able to maintain strict confidentiality.
• Proactive and able to anticipate needs.
• Comfortable working in professional, personal, ministry, and home environments.
• Comfortable attending church and faith-based events.
• Ability to interact professionally with executives, pastors, staff, guests, vendors, and members of the public.
• Proficient with email, calendars, Microsoft Office and/or Google Workspace, Zoom, and other digital tools.
• Ability to manage changing priorities and remain organized in a fast-paced environment.
• Must have reliable transportation and be able to travel between Baltimore, Columbia, and other locations as required.
• Must be available for occasional local and out-of-town travel.
• Flexibility for occasional evenings, weekends, speaking engagements, and special events is required.

To Apply

Please submit your resume and a brief introduction describing your previous Personal Assistant or Executive Assistant experience and why you believe you would be a strong fit for a position that combines personal, ministry, media, and executive support.

Confidentiality, reliability, professionalism, initiative, and flexibility are essential for this position.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $50,000 - $60,000