Intake Coordinator

Job Overview

The Intake Coordinator is responsible for establishing and maintaining a first- impressions environment at the facility front desk. Duties include phone triage, addressing requests for services and performing client call backs and documents all call activities. Answers inquiry calls about facility services and availability, performs pre-registration, verifies insurance eligibility, and coordinates with the insurance company. Facilitates assessment and/or intake to facility services when appropriate. Provides administrative support to the department of admissions, ensuring the quality of service to clients and their families. Some clinical duties may be assigned if properly licensed or other duties as assigned.

Duties

• Conducts pre-admission assessments. Completes admission pre-certification as needed.
• Interviews client, family members and/or collateral sources to assure intake criteria are met. Reviews prospective admissions against approved admission criteria, policies, and procedures.
• Generates, guides, and leads independent discussions with referral sources for client support, conflict resolution and business development with other treatment and healthcare professionals,
• Responds and reacts to the needs of referred clients.
• Assesses family needs for mediation, sober escort and intervention and determines which professional resources are most appropriate to contact based on information gathered.
• Works closely with other department as well as external parties to ensure the timely admission of clients.
• Documents daily all activities, contacts, appointments, and events in the designated Customer Relationship Management system. Maintains all the documentation involved with the admissions process.
• Completes insurance verifications for all clients on all private insurance admissions.
• Screens calls from referrals and sets up transportation for admission.
• Maintains a waiting list for admissions and stays in contact with potential candidates to facilitate admissions.
• Greets and assists clients, visitors and staff at the front office.
• Oversees the traffic flow and incidents in the lobby area.
• Some clinical duties may be assigned if properly licensed or other duties as assigned.

Qualifications

• High School Diploma or equivalent required. Bachelor’s degree in social work, psychology, counseling, or other related field of study preferred.
• One or more years' experience in healthcare admissions required. Preferably in the mental health or substance abuse field.

Knowledge and Skills

• Experience in client assessment, referral, treatment planning and communication with external review organizations or comparable entities.
• Knowledge of community resources.
• Outstanding interpersonal and interviewing and assessment skills. Skill in telephone etiquette and paging procedures.
• CPR and de-escalation and restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility requirements.

Physical Demands

• Ability to lift up to 25 pounds.
• Ability to walk up and down stairs during emergency drills or situations.

Join us in delivering exceptional service by ensuring every patient’s journey begins smoothly. Your energetic attitude combined with your dedication to accuracy will help foster trust and confidence in our healthcare services. We’re committed to supporting your growth as you contribute to our mission of providing compassionate care from the very first contact.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Salary : $20 - $25