Administrative & Field Support Coordinator

Job Overview

We are seeking an energetic and highly organized Administrative & Field Support Coordinator to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and clients, manage essential administrative tasks, and provide seamless support for field operations. Your proactive approach, exceptional communication skills, and ability to handle multiple responsibilities with precision will ensure the smooth functioning of our office and field activities. This position offers an exciting opportunity to contribute to a fast-paced environment where your organizational talents and customer service skills will shine.

Responsibilities

• Greet visitors, answer multi-line phone systems, and direct calls efficiently using professional phone etiquette
• Manage front desk operations, including handling incoming inquiries, scheduling appointments, and maintaining a welcoming environment
• Perform data entry tasks accurately within various software platforms such as Microsoft Office and QuickBooks for bookkeeping and record keeping
• Support office management duties including filing, proofreading documents, and organizing files for easy retrieval
• Assist with calendar management and scheduling for team members and field staff to ensure timely appointments and deadlines
• Handle confidential information with discretion while supporting client communication and customer service efforts
• Provide administrative support for field operations by coordinating schedules, preparing reports, and assisting with logistical arrangements

Requirements

• Proven experience in office management, administrative support, or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy in general
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent phone communication skills coupled with a professional demeanor and phone etiquette
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Strong data entry skills with high accuracy; ability to proofread documents carefully
• Previous experience in customer service or client communication roles preferred
• Ability to handle confidential information responsibly while maintaining professionalism
• Personal assistant or calendar management experience is advantageous
• Demonstrated time management skills to prioritize tasks efficiently in a fast-paced environment

Join us as an Administrative & Field Support Coordinator where your enthusiasm, attention to detail, and dedication will help drive our success forward! We value your contributions and are committed to providing a supportive environment that fosters growth and excellence.

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Referral program
• Vision insurance

Work Location: In person

Salary : $16 - $20