What are the responsibilities and job description for the Project Closeout Coordinator position at Freedom Electric & Data Inc?
About Us
Freedom Electric and Data Inc. is a well-established commercial electrical contractor specializingin office interior fit outs across the New York City market. We are a union shop and self-performour work from bid through closeout. We are a family orientated company looking for the rightindividual who is interested in a long-term career opportunity to continue to grow with theorganization.
The Role
We are looking for a Project Closeout Coordinator to manage the clerical side of opening and closing every active project. You will work directly under the Director of Operations and alongside our Project Managers and Superintendent to make sure permits are pulled and signed off, closeout documents are complete, and punch lists are closed so projects finish on time and get billed out.
This is a detail-driven role. The right person keeps a live matrix of every open job and knows exactly what is outstanding on each one at any given moment.
Responsibilities
- Maintain a detailed status matrix of all active projects covering permits, inspections, punchlist, closeout documents, and outstanding items
- Open and close electrical permits, file PAA permits, and manage all filings through the NYC DOB NOW portal
- Prepare FDNY documentation and coordinate related inspections and signoffs
- Assemble and submit complete closeout packages: O&M manuals, warranties, as-built drawings, test reports, and certificates
- Proficiency with AutoCAD is a bonus to produce as-built drawings from field markups but is not a must
- Track punch lists and work with the PM and foreman on each job to address and close every item
- Coordinate with GCs, expediters, inspectors, and building management on closeout requirements and deadlines
- Report weekly to the Director of Operations on closeout status and flag anything holding up final completion or final billing
Requirements
- Hands-on experience with the NYC DOB NOW portal: opening and closing electrical permits and filing PAA permits (required)
- Experience preparing FDNY documentation and coordinating FDNY inspections and sign-offs (required)
- Proficient in Microsoft Office (Excel, Word, Outlook), AutoCAD (preferred), and Bluebeam Revu(required)
- Strong computer skills and the ability to pick up new software quickly
- Highly organized with a proven ability to track many open items across multiple projects at once
- Clear written and verbal communication; comfortable following up with PMs, field staff, GCs, and agencies
- Background in electrical contracting or construction project administration preferred
Compensation and Benefits
- Compensation based on experience level — $65K - $85K
- Union shop
- Medical and dental insurance
- 401(k)
- Paid time off and paid holidays
- On the job training and additional certifications through the company
- Room for growth
Freedom Electric and Data Inc. is an equal opportunity employer.
Pay: $65,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $65,000 - $85,000