What are the responsibilities and job description for the Administrative Assistant position at Freedom Behavioral Hospital of Bunkie?
The Administrative Assistant (AA) is responsible for managing the schedules, communications, and daily administrative operations of the Administrator. This role ensures the Administrator can focus on strategic priorities by providing high-level support, organization, and coordination.
Key Responsibilities:
- Manage the Administrator’s calendar and appointments, including scheduling meetings and sending reminders
- Prioritize and respond to emails and phone calls on behalf of the Administrator
- Gather, prepare, and organize documents and materials for meetings and presentations
- Coordinate and track Administrator activities, tasks, and projects to ensure timely completion
- Assist in planning, organizing, and controlling work efforts to minimize lower-level items requiring Administrator attention
- Maintain strict confidentiality regarding all organizational information and executive decisions
- Perform minor accounting duties, such as coding invoices and compiling expense reports
- Provide general administrative support to ease the Administrator’s workload
- Perform other duties as assigned to support executive operations
Position Overview:
The Administrative Assistant is a highly skilled administrative professional who plays a vital role in keeping the Administrator’s office organized and efficient. By handling routine administrative duties, the AA enables the Administrator to concentrate on larger strategic initiatives and organizational leadership.
Education:
- Associate’s or Bachelor’s degree preferred
Experience & Skills:
- Prior experience as an Executive Assistant or Administrative Assistant supporting senior leadership
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- High level of professionalism and discretion
- Ability to multi-task and prioritize effectively in a fast-paced environment
- Proficiency in Microsoft Office Suite and general office software
- Experience with minor accounting tasks, such as coding invoices and preparing expense reports
Equal Employment Opportunity Statement:
Freedom Behavioral Hospital of Bunkie provides equal employment opportunities to all employees and applicants for employment, prohibiting discrimination and harassment of any type. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
