Part-Time Probation & Pre-Trial Assistant

The Probation and Pre-Trial Support Assistant performs a wide variety of complex office routines, processes and operations requiring training, knowledge and experience in the application of specific departmental or program rules, guidelines, statutes, laws or agency procedures. This includes reviewing and assess court orders, gather information for cases, create reports, enter data, edit documents, locate documents, and provide excellent interpersonal and office skills to offenders, public, lawyers, and judges. This position must have a understand of the Probation Department functions and services, maintain software applications and receive and direct all offenders coming into the probation office.

The successful candidate must be flexible with their work schedule to meet departmental needs, including adjusting work hours as necessary to accommodate offender appointments, court-related activities, office coverage, and other operational requirements.

Duties and Responsibilities
• Assist with caseload of offenders under the guidance of Probation Officer.
• Mails out specimens for testing.
• Occasionally testify in court.
• Verify intake information of offenders.
• Direct offenders to appropriate outside agencies, such as medical and drug treatment facilities, programs and employment.
• Provides officers with document to assist in completion of reports.
• Participates in ongoing training and development.
• Review court orders and reports to determine department actions as it relates to the supervision of offenders.
• Assist probation officers in creating case files and investigations by preparing forms, obtaining police reports, criminal history records, and personal information.
• Enters case information and assign cases to probation agents.
• Maintain department files, records and correspondences.
• Receive and screen telephone calls and walk ins.
• Schedules and manages offenders appointments and inquiries in person and via phone.
• Supervise offenders in waiting rooms, detention rooms or performing community service.
• Inform offenders reporting for supervision on information regarding basic initial procedures, assigned agent and appointment.
• Prepare correspondences, letters, memos, reports, petitions, and orders.
While these are the primary focus of the position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as part of their role with the County.

Position Requirements

Knowledge, Skills and Abilities
• Knowledge of specialized or related laws, terminology, rules or technical requirement specific to the office of assignment.
• Knowledge of compliance with the code of conduct for Judicial Employees and court confidentiality requirements.
• Knowledge of bookkeeping and general accounting practices.
• Knowledge of operations, policies and procedures of assigned department.
• Knowledge of modern office support, accounting, office equipment operations and general business practices.
• Ability to use computers and relevant software.
• Effective oral and written communication skills.
• Ability to work independently and accurately.
• Skill in managing time and setting priorities.
• Ability to handle a variety of typical assignments and problems under moderate supervision within standard operating procedures using moderate analytical ability.
• Ability to maintain effective communication and relationships within the department, with other departments, with other agencies and with the public.

Education and Experience
• One year of specialized training beyond high school
• Three years relevant work experience
• Must obtain and maintain Security Awareness Training, Revenue Recap Training and Notary.
• Or an equivalent combination of education, training and experience

Equipment and Tools
• Office equipment and technology

Physical and Mental Requirements
This job typically requires: sitting, standing, walking, feeling, manual dexterity, grasping, talking, hearing, typing, and seeing. There is exposure to computer keyboards and video screens. This position is generally light-duty and may require the exertion up to 20 pounds of force.

The physical demands described here are representative to those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Working Conditions
Work is performed in an office environment. There may be travel required to other facilities, meetings training, etc. When exposed to offenders, this position is at higher risk of violence. This position may work with volatile and mentally ill individuals.

The work environment characteristics described here are representative to those an employee encounters while performing essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Competencies Common to All County Positions
• Develop, maintain a thorough working knowledge of, and comply with all departmental and applicable County policies and procedures.
• Demonstration by personal example the spirit of service, excellence, and integrity expected from all staff.
• Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
• Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities.
• Represent Freeborn County in a professional manner to the public, outside contacts and constituencies.

Addendum
• Obtains and organizes trial exhibits.
• Drafts and e-files writes for ICE detainees.
• Provides training and work direction
• Prepares annual reports
• Maintains up-to-date database tracking system for forfeiture seizures and receipts and reports to State and Federal agencies
• Uploads and maintains Minnesota Sex Offender Special Review Board packets and files
• Purchases legal books and other reading material for staff and the County Attorney’s law library.

******Applications, job description, complete qualification listing available on the Freeborn County website at: www.co.freeborn.mn.us. Applications and resumes must be received no later than 12:00 p.m., Friday, June 26^th, 2026.

Equal Opportunity Employer