Assistant to the VP of Physical Production, Magic Mike Live

Location: New York, NY (with occasional travel)

Company: Magic Mike Live

Reports To: VP of Physical Production, Executive Producer, Senior Producer, and Producer 

Type: Full-Time

Compensation: Commensurate with experience ($80-100,000 annually)

Benefits: Health, vision, dental, and Life/STD/LTD insurance, 401k plan, paid time off 

About The Role:

The Executive Assistant to the VP of Physical Production (VPPP) for Magic Mike Live provides essential administrative and logistical support to a high-functioning, fast-moving production team responsible for the global deployment of venues and productions around the world. Based in New York City, this role is ideal for a resourceful and highly organized individual with excellent communication skills, a kind demeanor, and a passion for live entertainment. The Asst to VPPP will help manage department schedules, coordinate meetings and events, and serve as a key liaison between the production dept, producers, creatives, and external partners. Additionally, the role will be responsible for assisting the VPPP with day-to-day production office operations including maintaining and communication of budgets, schedules, crew rosters and production staff hiring.

What You'll Do:

Executive & Administrative Support

• Manage complex calendars and coordinate high-level meetings across time zones and productions
• Arrange domestic and occasional international travel, including detailed itineraries
• Draft, edit, and manage correspondence, presentations, and other confidential documents
• Prepare for meetings by compiling agendas, materials, and taking and distributing notes
• Engage in the development and tracking of budgets, spending and other administrative tasks.
• Assist with the development and maintenance of company-wide production schedules.
• Coordinate hiring of production staff among relevant departments.

Creative Coordination & Project Management Support

• Liaise between producers and internal and external partners, including creative teams, venue contacts, and business collaborators
• Support scheduling and coordination of creative and production deliverables across all Magic Mike Live productions worldwide
• Assist in the preparation of reports, and communications for internal and external stakeholders 
• Track deadlines and deliverables related to production and related departments
• Help coordinate and work important events as needed across various departments

Professional Representation & Discretion

• Represent the production office professionally in all interactions
• Handle sensitive and confidential information with discretion and integrity

What We’re Looking For:

• Minimum 2 years of organizational or production-related experience within entertainment, media, or theater
• Superior organizational and time management skills with impeccable attention to detail
• Excellent verbal and written communication skills
• Proficient in Google Workspace, Microsoft Office, Zoom, and Mac-based systems
• Calm and solution-oriented under pressure, with a flexible and proactive attitude
• Kind, respectful, and collaborative in team environments
• A genuine interest in live performance and creative production and a willingness to learn

Why Join Us:

This is a unique opportunity to support the production team behind a globally recognized entertainment brand, with productions currently running in Las Vegas and London—and more on the horizon. You’ll be part of a small, collaborative, and passionate team that values initiative, humor, discretion, and mutual respect, all while contributing to one of the most dynamic theatrical experiences in the world.