Legal Administrative Assistant - Immigration & Billing Specialist - Minneapolis, MN

Who We Are:
Fredrikson is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally.

Overview:
Fredrikson is seeking a Legal Administrative Assistant – Immigration and Billing Specialist to support our Immigration Department. This unique role combines financial operations and legal administrative support within a fast-paced, high-volume immigration practice. Approximately half of the position is focused on billing, invoicing, trust accounting, and financial coordination, while the other half provides administrative support to attorneys and paralegals handling a wide variety of immigration matters.

The ideal candidate is highly organized, detail-oriented, comfortable working with financial data, and enjoys collaborating with attorneys, clients, and finance professionals. This role is critical to ensuring both the operational and financial success of the department.

Key Responsibilities Include:

• Prepare, review, and coordinate client billing, including proforma review, time entry auditing, invoice preparation, and compliance with client billing guidelines.
• Partner with attorneys, department leadership, and finance team members to ensure timely and accurate invoicing and collections activities.
• Support accounts receivable processes, monitor outstanding balances, and assist in resolving billing inquiries and payment issues.
• Assist with client trust account administration and maintain accurate financial records in accordance with firm policies and applicable requirements.
• Serve as a liaison between attorneys, clients, and finance teams to resolve billing and payment-related matters.
• Provide legal administrative support to immigration attorneys and paralegals across a variety of immigration case types.
• Coordinate client communications, appointments, meetings, and critical filing deadlines.
• Maintain accurate information within immigration case management systems, including data entry, reporting, and deadline tracking.
• Organize and maintain electronic client files and support the preparation and filing of immigration submissions.
• Learn and effectively utilize evolving legal, financial, and technology-driven systems to support department operations.
  
  

Our Ideal Candidate Will Have:

• Two or more years of legal administrative, billing, accounting, finance, or related professional experience.
• Experience with legal billing, invoicing, accounts receivable, collections, trust accounting, or related financial operations.
• Exceptional attention to detail and the ability to manage multiple priorities and deadlines.
• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication skills and the ability to work effectively with attorneys, clients, and internal stakeholders.
• Comfort learning and utilizing case management, billing, and financial software systems.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience supporting immigration law practices is helpful but not required.
• Bachelor's degree is preferred but not required.
  
  

Benefits:
Our comprehensive benefits options include medical, dental, vision, basic and supplemental life insurance, short- and long-term disability, employee resource benefits (inclusive of counseling, coaching, and caregiving guidance), paid parental leave, parenting classes, pre-tax parking and transportation options, and much more! Our retirement plan includes financial planning, Social Security/Medicare planning, 401(k)/Roth investment options, and a firm-paid profit-sharing contribution. Benefits are subject to eligibility requirements and other terms and conditions.

The estimated starting pay range for this position is $24.00-$39.00 per hour. The compensation offered will be dependent on the candidate's experience, skills, education, professional background, overall qualifications, and geographic market location.

Applying For This Position:
Applications will only be accepted online through our careers page. Applicants will be asked to submit a cover letter and resume. For assistance with the application process or accommodations, please contact recruiting@fredlaw.com.

About Fredrikson:
With a reputation as the firm "where law and business meet," our attorneys and staff bring business acumen and entrepreneurial thinking to operate as business advisors, strategic partners, and legal counselors to our clients. To best serve our clients, we provide innovative solutions to legal needs while reflecting inclusion and diversity as core values. We offer highly competitive salaries and comprehensive benefits in a collaborative work environment.

The firm's 400 attorneys serve clients through ten offices worldwide: Minneapolis, Saint Paul, and Mankato, Minnesota; Bismarck and Fargo, North Dakota; Ames and Des Moines, Iowa; Madison, Wisconsin; Saltillo, Mexico; and Shanghai, China.

Fredrikson is an equal employment opportunity employer. All qualified applicants are encouraged to apply.

We are not accepting search firm submissions for this position; please apply directly through our careers page.