Surgical Coordinator (Cardiology)

General Information

Company: Frederick Primary Care Associates, P.A.

Job Title: Surgical Coordinator (Cardiology)

Location: 10260 Silverside St, Ijamsville, MD 21754

Contact: careers@fpca.net or 301-663-6162

Job Category: Administrative

Date Posted: 10/5/2026

Hourly Pay: $18-20 per hour depending on experience

Additional Compensation: Annual bonuses (variable depending on office and performance) and overtime opportunities are available at FPCA’s After Hours Clinic (eligible after 6 months of employment based on performance)

Schedule: Full-Time Non-Exempt, Monday - Friday 7:30 AM - 4:30 PM

Position Summary

We are seeking an experienced and highly organized Surgical Coordinator (Cardiology) to coordinate cardiac procedures and surgical cases from scheduling through completion. This position serves as a key liaison between patients, physicians, clinical staff, hospitals, surgical facilities, and insurance companies to ensure procedures are scheduled accurately and efficiently.

The ideal candidate will have experience with surgical scheduling, prior authorizations, insurance verification, and medical billing, preferably within a cardiology, cardiovascular, or surgical practice.

The successful candidate will be detail-oriented, proactive, professional, and able to manage multiple cases and deadlines while providing excellent service to patients.

Essential Responsibilities

Surgical & Procedure Scheduling

·         Coordinate and schedule cardiology-related surgeries, procedures, and hospital-based services.

·         Coordinate scheduling between physicians, patients, and hospitals.

·         Maintain accurate surgical and procedure calendars.

·         Confirm physician, facility, and equipment availability as required.

·         Coordinate pre-operative appointments, testing, medical clearances, consultations, and other required services.

·         Coordinate and ensure completion of all required clinical and administrative documentation prior to procedures, including referrals and prior authorizations.

·         Communicate procedure dates, arrival times, preparation instructions, and other requirements to patients.

·         Monitor upcoming procedures and proactively identify missing information or potential scheduling issues.

·         Coordinate cancellations, rescheduling, and changes as necessary.

·         Communicate schedule changes promptly to patients, physicians, facilities, and clinical staff.

Prior Authorizations & Insurance

·         Obtain required prior authorizations for surgeries, procedures, diagnostic tests, and other services.

·         Verify patients’ insurance eligibility, benefits, and coverage requirements.

·         Review payer requirements for referrals, prior authorizations, medical necessity, and site-of-service restrictions.

·         Submit authorization requests through payer portals, phone systems, and other approved platforms.

·         Track authorization requests and follow up with insurers to secure approvals before scheduled procedures.

·         Record authorization numbers, approval dates, approved services, and other relevant details in the appropriate systems.

·         Identify authorization issues, denials, or delays and promptly notify the appropriate staff.

·         Assist with supplemental documentation and authorization appeals as needed.

·         Stay current on payer-specific requirements and changes that may affect scheduling or reimbursement.

Billing & Revenue Cycle Support

• Assist with billing-related activities associated with surgical and cardiology procedures.
• Verify that required authorization and insurance information is accurately reflected in the patient's record.
• Communicate with billing staff regarding procedures, authorizations, coding information, and insurance requirements.
• Assist with claim questions, denials, and payer follow-up when appropriate.
• Maintain accurate documentation to support timely and appropriate billing.

Patient Coordination & Communication

• Communicate clearly and professionally with patients regarding scheduling, insurance authorization, pre-operative requirements, and procedure preparation.
• Answer patient questions and appropriately direct clinical questions to physicians or clinical staff.
• Provide timely follow-up regarding authorizations, appointments, required testing, and scheduling changes.
• Help patients navigate the administrative aspects of their surgical or procedural care.
• Handle sensitive patient information professionally and maintain strict confidentiality.

Administrative Responsibilities

• Maintain accurate patient, scheduling, authorization, and procedure information within the EMR/EHR and scheduling systems.
• Ensure required documentation is available and complete prior to scheduled procedures.
• Maintain organized records of authorizations, scheduling information, and related correspondence.
• Monitor upcoming procedures to ensure all requirements are completed within established timelines.
• Assist with process improvement initiatives designed to improve scheduling efficiency, patient experience, and revenue cycle performance.
• Perform other related administrative duties as assigned.

Salary : $18 - $20