What are the responsibilities and job description for the Fiscal Assistant - Highway Operations position at Frederick County Government?
This skilled and technical position is responsible for performing various fiscal transactions, reporting, and accounting functions within Division of Public Works, Department of Highway Operations. The position reviews, records, and balances financial transactions in accordance with Frederick County Government accounting systems. This position is required to report to work location during snow and weather emergencies and other critical events. Supervision is received from the Administrative Support Supervisor, Fiscal Services, with additional direction from the Department Head of Fiscal Services, and the management staff of the Department of Highway Operations.
NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate, with limited exception.
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.
TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.
- 11 days of Vacation leave with increase after 2 years of employment
- 15 days of Sick leave with unlimited annual carryover
- 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
- Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
- Employee Health Center with no or low-cost primary and urgent care
- 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
- County and Employee funded Defined Benefit Pension Plan
- Vesting after 5 years of service
- Additional service credit for eligible previous public service, military service, etc.
- Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
- Generous Tuition Reimbursement Program
- Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan
NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.
For more information, visit our benefits page on the Frederick County Government job opportunities webpage.
- Maintain computerized and manual financial ledgers and records
- Prepare, compile, maintain and reconcile statistical data and reports
- Reconcile fiscal activities and monitor expenditure transactions and compile and prepare financial data for reporting requirements
- Prepare, verify, process and follow-up on requisitions, purchases orders, payments, P-card purchases and statements, check requests and other actions using automated procurement system
- Review, authorize and code transactions; post and maintain authorization documents for fiscal transactions
- Assist with fiscal processes to include the review, verification and processing of pcard transactions and reconciliations, accounts payable transactions, purchase orders, and accounts receivable transactions in an automated procurement system
- Resolve fiscal issues and discrepancies; maintain appropriate documentation for auditing purposes
- Provide assistance and respond to inquiries from staffs, supervisors and administrative staff pertaining to current and prior financial authorizations
- Assist with the reconciliation of monthly, quarterly, semi-annual and year-end funds and reports
- With assistance from fiscal staff, perform fiscal tasks, monitor account line budget balances related to multiple Federal and State grants and County funds, and authorize reoccurring payments
- Create and maintain computerized spreadsheet files for tracking, reporting and documenting accounting activity and reconciliation
- Assist with the preparation of quarterly reports, close out audits and program monitoring reports
- Track, maintain and assist with resolution of citizen issues via phone call, email, FCG Fix it and Cartegraph
- Maintain and order office supplies, equipment, personal protection supplies and uniform; verify and store incoming supplies
- Track and input highway yards erosion and snow removal inventory
- As needed, perform general office support duties including data entry, reception duties, mail processing, filing etc.
- Perform other duties as required
To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions.
The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- High school graduation, or the equivalent
- Minimum 1 year of work experience in accounting, finance or related field
ADDITIONAL REQUIREMENTS:
Essential Language: Employees in this classification are designated as Essential. An Essential Employee means the employee is considered necessary for the operation of County services. Essential Employees are required to report to work in the event of a weather incident, general emergency, or disasters when County offices are closed. They may be required to work overtime with little or no advance notice and may be required to report to work in emergency situations and/or after hours.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of fiscal management, budget procedures and controls
- Consistently accurate math and clerical skills, including the ability to compile, analyze and verify fiscal and statistical information
- Considerable computer-related skills including training or experience in Microsoft 365
- Discretion and good judgment in dealing with sensitive information and the financial and personal information of others
- Ability to maintain appropriate level of confidentiality
- Strong and effective written and spoken (English) communication skills, including the ability to prepare and present clear, concise reports
- Ability to organize work, determine priorities, work independently and complete assignments with minimal supervision
- Ability to develop and maintain effective working relationships with co-workers, vendors, clients and the general public
PREFERENCE MAY BE GIVEN FOR:
- College degree in Accounting, Finance or Business
- Work experience using an automated accounting/finance system
- Additional years of work experience in accounting, finance or related field
- Financial work experience at local government level
PHYSICAL REQUIREMENTS / WORKING CONDITIONS:
- While working in this position, the employee is required to constantly sit
- While working in this position, the employee is required to constantly work indoors
- Available for varied working hours as needed for meetings or departmental priorities
- Available and on call for after hour emergencies and weather events
- Report to work location during snow and weather emergencies and other critical events, may require spending the night in office location or at a local hotel
KIND OF EXAMINATION (may include):
1) An evaluation of training and experience
2) One or more interviews
Salary : $23 - $39