Office Administrator

The Fred L. Emerson Foundation is a private family foundation established in 1932 by Fred L. Emerson. The Foundation provides “quiet philanthropy” to not-for-profit organizations in the Auburn, New York area where its founder lived and worked. Today the fourth and fifth generation of Emerson family members are actively engaged in setting the direction of the family philanthropy.

The Emerson Foundation is seeking a full-time Office Administrator to coordinate and manage operations in a small, professional office environment. This person must be exceedingly trustworthy, well organized, flexible and customer service-oriented. The ideal candidate will be experienced in bookkeeping and payroll as well as in handling a wide range of administrative and executive support related tasks. Candidates should also enjoy the administrative challenges of supporting a small office and be able to work well under pressure and within deadlines.

Job Summary

Reporting to the Executive Director, the Office Administrator will be responsible for handling the many, varied day-to-day administrative operations and bookkeeping functions of the foundation. Responsibilities will be allocated between board support, assisting with grant administration, bookkeeping and general office administration.

Key Qualities & Attributes

Those employed by the Foundation are expected to possess integrity, discretion, professionalism and maturity with a dedication to quality and accuracy.

Responsibilities

· Oversee all aspects of general office coordination including managing calendars, correspondence, records, meetings, supplies and equipment

· Manage contracts with office vendors and service providers

· Exercise high levels of confidentiality and discretion

· Maintain and update board portal and website

· Maintain accurate records of all board and committee meetings

· Administer timely and accurate bookkeeping functions

· Support grant making functions including database management

· Provide courteous, general support to grantees, visitors, board members, etc.

· Some evening and occasional weekend duties

· Other duties as required

Minimum Qualifications

· Associates degree, business degree preferred

· Basic bookkeeping experience

· Five years of experience in an office environment

· Ability to work well under pressure, within deadlines and independently

· Ability to perform responsibilities in a professional manner and to handle assignments with a high degree of accuracy and confidentiality

· Proficient with office technology

· Proficiency in Microsoft® Office (e.g. Excel, Word, Outlook)

· Proficiency with QuickBooks™ and BILL

· Ability to master new software programs

· Excellent time management skills and ability to multi-task and prioritize work

· Attention to detail and problem solving skills

· Strong organizational and planning skills

· Strong verbal and written communication skills

Preferences

· Experience working in a family-led enterprise

· Payroll experience

· Community engagement

· Proficiency with Foundant Grant Lifecycle Manager

· Proficiency with BoardEffect (Diligent)

To Apply

Submit a cover letter and resume in confidence to: info@emersonfoundation.com

Please note “Office Administrator” in the subject line.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k) matching
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off

Work Location: In person

Salary : $24 - $28