What are the responsibilities and job description for the Administration position at Freaky Fast Capital Group?
Freaky Fast Home Buyers & Investments specializes in leveraging the real estate market for investment opportunities. We are currently seeking to fill 2 full time administrative positions.
- Office Receptionist
- Answering and directing phone calls, handling incoming and outgoing mail, managing email correspondence, and acting as a general point of contact for both internal teams and external clients.
- Arranging and managing appointments and meetings, for individuals or teams.
- Ordering and tracking office supplies, receiving and coordinating mail/deliveries.
- Maintaining databases, contact lists, and other important records.
- Assisting other staff members with a variety of tasks, including data entry and providing support for special projects.
- Demonstrate professional customer service and interpersonal communication skills
- Excellent written and verbal communication skills
- Strong organizational and multitasking skills with excellent attention to detail
- Computer proficiency using various softwares like Google Workspace
- Optional but preferred knowledge of other softwares like Monday.com, Appfolio Investor and Property Management and Adobe.
- Contract Coordinator
- Prepare and review contract drafts for completion and compliance.
- Track the progress and status of contracts and documents, administer terms, and manage contract documentation, including amendments, extensions and terminations.
- Preparing, editing, and proofreading various documents, reports, and presentations, and maintaining organized filing systems.
- Manage contract filing systems (both hardcopy and electronic), maintain date integrity, and provide administrative support as needed.
- Prepare reports on contract status, performance, and other relevant data to management.
- Develop and implement policies and procedures to improve the efficiency of contract processing and administration.
- Act as a liaison between departments, providers and vendors, facilitating communication and assisting with the needs for utility and insurance account activation.
- Demonstrate professional customer service and interpersonal communication skills
- Excellent written and verbal communication skills
- Strong organizational and multitasking skills with excellent attention to detail
- Computer proficiency using various softwares like Google Workspace
- Optional but preferred knowledge of other softwares like Monday.com, Appfolio Property Management and Adobe.