Executive Recruiting Operations Coordinator

Representing a leading global investment firm, we are proud to be leading the search for a Talent Coordinator. This newly created role will manage the end-to-end operations of the Associate Program and drive high-volume recruitment logistics across multiple offices.

This is a pivotal role offering the opportunity to influence talent processes, enhance candidate experience, and support leadership in building a world-class program. As the Talent Coordinator, you will be responsible for:

• Coordinating high-volume recruitment logistics, including scheduling interviews, managing communications, and tracking feedback

• Managing onboarding and offboarding processes for the Associate Program, ensuring seamless execution and exceptional candidate experience

• Leading logistics for mid-year and year-end performance review cycles, including materials preparation and timeline management

• Supporting training programs and annual offsite events, including vendor coordination and budget tracking

• Providing proactive administrative support to the Director of Talent, including calendar management, travel coordination, and meeting preparation

• Handling reporting, data tracking, and project management tasks to ensure accuracy and timely delivery

To be successful in this role our client is looking for a:

• Bachelor’s degree holder with 5 years of experience in a high-volume, detail-oriented support role (private equity, consulting, or financial services preferred)

• Proven ability to manage complex scheduling and logistics under pressure with accuracy and composure

• Strong project management skills with exceptional attention to detail and organizational ability

• Experience in recruitment coordination, onboarding, and event planning

• High-level interpersonal skills and executive presence, with the ability to interact confidently with senior stakeholders

• Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with HR systems and event logistics is a plus

As a specialist HR & Reward search and recruitment firm, we are excited to partner on this strategic hire for an organization that values precision, collaboration, and excellence. This is an excellent opportunity for a proactive and detail-oriented talent professional to join a growing, values-led organization and contribute to shaping the future of their Associate Program during a period of transformation.

If this opportunity aligns with your experience, please apply. Please note that our client is unable to provide visa sponsorship or relocation for this role. The listed salary range serves as a guide and the salary offered within that range to the selected candidate will be based on experience, qualifications, and location.