Legal Billing Specialist

Client Billing

• Enter billing information for new clients and matters as necessary.
• Be sure all time and client disbursements have been entered into billing system.
• Prepare pre-bills (WIPS) for monthly billing and as needed for review by the attorneys and follow up with attorneys to ensure reviews are completed in timely manner.
• Prepare edits of time entries; make requested fee adjustments; client expense and/or fee write-offs as needed; make necessary billing code conversions, and any necessary billing recaps as required by clients.
• Prepare final bills, update bills and submit to attorneys for submission to clients.
• Closing of files in system, as requested.
• Prepare reminder bills as needed from Accounts Receivable Reports.
• Prepare timekeeper billing recaps monthly.
• Prepare, export and submit electronic billing (including backup documentation when necessary) for all clients requiring electronic billing.
• Maintain online electronic records for submitting electronic bills, i.e. matter reconciliation, rates, and adding new timekeepers and budgets for clients requiring the same.
• Monitor and enter client rate records in system.
• Accounts receivable follow-up via correspondence/electronic billing system.

Processing Firm Checks

• Prepare checks for client disbursements and post to appropriate firm and client accounts.
• Submit vendor invoices and remittance checks to Firm Managing Partner for signature and prepare signed checks for mailing to vendors.
• Prepare checks for reimbursement requests as needed.

Billing System Support

• Create validation files for billing system remote users and copy control systems.
• Import remote and copy control data into billing system.
• Maintain updated timekeeper information in system.

Trust Accounting

• Issue trust checks and provide information on trust balances as needed.

Back-Up Support

• Act as back-up for the other back-office positions for critical tasks as needed.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 2 years (Required)

Ability to Commute:

• Knoxville, TN 37902 (Required)

Ability to Relocate:

• Knoxville, TN 37902: Relocate before starting work (Required)

Work Location: In person