Administrative Coordinator

Position Summary

Franklin Pierce University seeks a highly organized, detail-oriented, and collaborative Administrative Coordinator to support the ReGen Valley Tech Hub Clinical Readiness initiative. Reporting directly to the Executive Director, this position plays a critical role in ensuring the efficient day-to-day operations, coordination, and administrative infrastructure of a complex, multi-partner, grant-funded initiative.

The Administrative Coordinator serves as a central point of organization and communication for the ReGen team, supporting both internal operations and external stakeholder engagement. This role requires a professional who is exceptionally well-organized, proactive, and responsive, with the ability to manage multiple priorities while maintaining a high level of accuracy, discretion, and professionalism.

Responsibilities span administrative coordination, meeting and event management, grant tracking and reporting support, documentation management, and internal communications. The Administrative Coordinator also supports compliance with grant requirements by ensuring timely, accurate, and well-documented reporting and record-keeping processes.

This position is well-suited for an early- to mid-career professional with demonstrated organizational ability, strong communication skills, and an interest in healthcare innovation, workforce development, or academic program design. The right individual, who may prefer to work part time will be considered.

Key Responsibilities

Administrative Coordination

• Provide high-level administrative support to the Executive Director in order to ensure efficient coordination of day-to-day activities of the Clinical Readiness initiative
• Manage internal communications across team members with professionalism, responsiveness, and attention to detail
• Coordinate meetings across a diverse group of stakeholders, including scheduling, agenda development, material distribution, and follow-up communications
• Prepare, record, and distribute meeting minutes and action items in a timely and organized manner
• Maintain organized systems for record-keeping, document management, version control, and archiving of grant-related materials
• Support calendar coordination for key team members and ensure alignment across meetings, milestones, and deliverables
• Support the organization and presentation of data for internal updates, leadership briefings, and external reporting
  
  

Financial Tracking and Grant Reporting

• Support the stewardship of grant-related administrative processes, including tracking expenses, documentation, and reporting inputs
• Work closely with the Operations Manager to maintain up-to-date tracking systems and ensure alignment with grant requirements and timelines
• Assist in the preparation and compilation of materials for required grant reports, including semi-annual and ad hoc reporting
• Ensure that documentation supporting grant activities is complete, accurate, and audit-ready
  
  

Team Contribution & Initiative

• Participate actively in team planning, brainstorming, and strategy sessions — contributing ideas, creative input, and a troubleshooting challenges
• Support onboarding, orientation, and integration of new team members and collaborators into project processes and systems
• Contribute to grant reporting documentation, performance metric tracking, and evaluation of grant activities as directed
• Provide responsive and professional support to team members and partners, serving as a helpful and reliable point of contact
• Contribute to the compilation of materials that demonstrate program impact and progress
• Take on emerging responsibilities and special projects as the initiative evolves and the team's needs grow
  
  

Qualifications

Required

• Associate Degree or Bachelor's degree in Business, Public Health, Health Sciences, Communications, Education, or a closely related field
• Minimum of two (2) years of professional experience in administrative or operational support role, project coordination, communications, or a related role
• Strong written communication skills with experience editing and distributing professional documents, presentations, and executive-level summaries
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills, attention to detail, and ability to manage multiple concurrent priorities
• Proactive self-starter with strong interpersonal skills and the ability to work effectively with diverse stakeholders
• If remote, experience working remotely in an Executive Assistant/Administrative Coordinator role
  
  

Preferred

• Proficiency in financial tracking software
• Experience supporting senior leadership in a fast-paced academic, healthcare, nonprofit, or innovation-focused environment
• Experience with project management platforms (e.g., Smartsheet, Asana, Monday.com) or data visualization tools (e.g., Tableau, Power BI, Canva)
• Experience preparing materials for grant reporting, advisory board presentations, or multi-stakeholder audiences
• Comfort operating in an ambiguous, evolving initiative where structure and process are being built in real time
  
  

About Franklin Pierce University

Franklin Pierce University is a private, student-centered university with its main campus in Rindge, New Hampshire, and academic centers in Manchester and Lebanon, NH, as well as programs in Austin, TX and Goodyear, AZ. Since its founding in 1962, FPU has been a catalyst for academic success and personal growth, offering a broad range of undergraduate, graduate, and professional programs rooted in a strong liberal education foundation. FPU's participation in the Re-Gen Valley Tech Hub reflects the University's commitment to innovation, regional impact, and ensuring that New Hampshire's current and future healthcare professionals are prepared to lead in an era of rapid clinical and scientific transformation.

Franklin Pierce University is an Equal Opportunity Employer committed to a diverse and inclusive academic community.

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