Administrative Specialist to the Vice President of Enrollment Management - Franklin & Marshall College

Franklin & Marshall College is recruiting for a full-time Administrative Specialist to the Vice President of Enrollment Management.

Job Details:

• Location: F&M Campus - Lancaster, PA
• Classification: Full-time, Exempt
• Schedule: 40 hours, Monday - Friday. May require occasional evenings and weekends.
• Reports to: Vice President of Enrollment Management
• Department: Enrollment Management
• Approved Salary: Approved up to $52,000.00 annually.

Job Description:

The Administrative Specialist supports the role of the Vice President for Enrollment Management (VPEM) and the functioning of the enrollment division. This position is expected to work independently, proactively address issues, initiate actions in support of the VPEM's work, and represent the VPEM to internal and external constituencies with poise, professionalism, discretion, and confidentiality. The Assistant must be flexible and adjust daily and weekly tasks and priorities in response to the Vice President's schedule and priorities.

Essential Functions:

• Manage the calendar for the Vice President of Enrollment Management (VPEM), exercising judgment regarding prioritization of meetings and events. Coordinate meetings, including reserving meeting rooms; preparing agendas; briefing the Vice President on key issues as necessary; and publishing minutes.
• Support the VPEM in advancing priorities and preparing for meetings and presentations through information gathering, background research, and development of presentations and communications. Prepare advance documents for VPEM, including detailed travel itineraries, background reading, candidate materials, suggesting talking points for events, etc.
• Manage priorities and action items for the enrollment leadership team, ensuring timely and effective progress.
• Manage travel arrangements for the VPEM.
• Oversee administrative support for governance committees, such as the Committee on Enrollment.
• Serve as HR liaison for the Enrollment Division, scheduling interviews for candidate searches, ensuring onboarding and deprovisioning efforts are complete and consistent across supervisors, and leading a first day experience.
• Coordinate the budget for the enrollment division, including the timely processing of invoices and P-card statements, and monitoring of the divisional budget.
• Lead and support the planning of division and VPEM-level events. Help plan and coordinate division retreats, including the coordination of logistics and the preparation of materials.
• Coordinate preparation of documents, reports, and presentations for Board of Trustee meetings.
• Perform other duties as assigned.

Minimum Qualifications:

• Bachelor's Degree or equivalent combination of experience and training.
• At least 3-5 years of relevant experience with administrative and clerical procedures.
• A high degree of professionalism and the ability to maintain strict confidentiality.
• Excellent oral, written, interpersonal communication skills.
• Outstanding organization, time management, customer service, and problem-solving skills.
• Attention to detail and accuracy.
• Ability to relate tactfully and diplomatically to a wide range of constituencies including students, parents, faculty, and trustees
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
• Technical proficiency in relevant applications such as MS Office (Word, Excel, PowerPoint).
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks.

Preferred Qualifications:

• 5 or more years of relevant experience with administrative and clerical procedures.
• Prior work experience in an executive office environment.
• Experience working in a higher education setting.

Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications.

Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events. To learn more about our Benefits, please visit our Benefits Page.

Franklin & Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.