What are the responsibilities and job description for the Judicial Administrative Assistant position at Franklin County, PA?
Are you a motivated, positive, service-driven individual? If so, we want to hear from you!
We are seeking a dedicated professional to assist the Judge with secretarial and administrative duties of department involving complex litigation, policies and procedures.
If you’re ready to make a meaningful difference, apply today!
Franklin County is a great place to live and work! Nestled between the Blue Ridge and Tuscarora mountains in South Central Pennsylvania but not far from DC, Baltimore and the beaches of the mid-Atlantic, Franklin County is one of the fastest growing counties in the Commonwealth. We want the best people working to serve the 155,000 residents that call this beautiful area "home."
EDUCATION/TRAINING
High school diploma or equivalent, plus business/legal secretarial training required, including excellent computer, organizational and communication skills. Some knowledge of legal terminology and preparation of legal documents required.
WORK EXPERIENCE
2-4 years working experience in law office environment. Or, any equivalent combination of experience/training required.
FRANKLIN COUNTY
JUDICIAL ADMINISTRATIVE ASSISTANT Revised 06/29/2022
Position Description Non-Exempt
OVERALL OBJECTIVE OF JOB
To assist Judge with secretarial and administrative duties of department involving complex litigation, policies and procedures.
ESSENTIAL FUNCTIONS OF JOB
- Performs day-to-day operations of the judicial schedule; providing court crier and judge with daily calendar and items needed for hearings/meetings throughout the day; updating the judge with events throughout the day.
- Schedules hearings, trials, proceedings, meetings, and functions as needed.
- Sets up virtual links for hearings and meetings and provides the links to the necessary individuals.
- Notifies necessary individuals regarding any schedule change to the judge’s calendar.
- Maintains multiple calendars for the judge.
- Prepares court orders, memorandums, forms, reports and letters as necessary; composes routine correspondence; checking accuracy of orders.
- Takes dictation from the judge.
- Files and conforms executed court orders in the appropriate filing office.
- Becomes familiar with files of all cases and other matters assigned to each individual judge and be aware of any action required.
- Interacts with attorneys, court staff, law enforcement agencies, filing offices and other agencies regarding procedural/scheduling questions.
- Prepares and requests files for hearings by assembling legal records and other needed information, including previous appeals, rulings and other pertinent documents.
- Answers telephone and responds to routine inquiries; directs legal questions to proper individual.
- Responds to, composes and forwards emails.
- Greets and directs individuals entering Judge's chambers.
- Operates computer, typewriter, copier and other office equipment daily.
- Programs documents and data into computer to maintain records and needed information.
- Updates publications and periodicals for the judge’s library.
- Makes travel arrangements for judge’s conferences/travel.
- Collects, opens and scans daily mail.
OTHER DUTIES OF JOB
- Attends meetings or training sessions as necessary.
- Assists other clerical staff as needed.
- Assists in training new law clerks
- Requisitions office supplies as necessary.
- Performs other job related duties as required.
SUPERVISION RECEIVED
Receives occasional instruction and very little supervision from Judge in regard to daily work duties.
SUPERVISION GIVEN
None
WORKING CONDITIONS
- Works indoors in adequate work space, lighting and temperatures, but with fluctuations in ventilation.
- Normal indoor exposure to noise, but subject to frequent disruptions and stress.
- Normal indoor exposure to dust/dirt.
- Works occasionally with volatile or potentially upset or aggressive individuals.
PHYSICAL AND MENTAL CONDITIONS
- Must possess ability to record, convey and present information, explain procedures and follow instructions.
- Must be able to sit for long periods throughout the workday, with intermittent periods of standing, walking, bending, twisting and reaching necessary to carry out duties of job.
- Dexterity requirements range from simple to coordinated movements of fingers/hands; feet/legs; torso necessary to carry out duties of job.
- Sedentary work, with occasional lifting/carrying of objects with a maximum weight of thirty pounds.
- Must demonstrate emotional stability.
- Must be able to cope with the physical and mental stress of the position.
- Must able to move frequently throughout the work day.
- Must be able to pay close attention to details and concentrate on work.
QUALIFICATIONS
- EDUCATION/TRAINING
High school diploma or equivalent, plus business/legal secretarial training required, including excellent computer, organizational and communication skills. Some knowledge of legal terminology and preparation of legal documents required.
- WORK EXPERIENCE
2-4 years working experience in law office environment. Or, any equivalent combination of experience/training required.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
- Must be able to speak and understand the English language in an understandable manner in order to carry out essential job duties.
- Must possess effective communication and interpersonal skills.
- Must possess ability to function independently, have flexibility and the ability to work effectively with clients, co-workers and others.
- Must possess initiative and exercise discretion in handling of administrative matters.
- Must possess ability to maintain confidentiality in regard to client information and records.
- Must possess the technical knowledge of operating personal computers, several miscellaneous computer software programs and other office equipment.
- Must possess the ability to make independent decisions when circumstances warrant such action.
- Must possess ability to use tact, discretion and patience in dealing with general public and others.
- Must possess knowledge of office practices and procedures, and some knowledge of practices and operations of civil and criminal court systems.
- Must possess knowledge of legal terminology.
- Must possess some knowledge in preparation and assembling of briefs and legal documents.
- Must possess ability to compose letters and reply to routine correspondence using excellent grammar and spelling.
- Must possess ability to establish and maintain files, records and prepare reports and legal documents.
- Must possess a valid driver’s license.
We offer an excellent benefit package including medical, dental, vision, prescription, life insurance, paid time off, tuition reimbursement and a retirement plan!
To apply for this position, please complete our online application. Franklin County is an equal opportunity employer.
If you need assistance completing the online application, please contact Human Resources at 717-261-3150.
