Secretary 1

Franklin County Children Services (FCCS) is a large, metropolitan child welfare agency with more than 300 caseworkers and 400 support staff members dedicated to child protection and family stability. FCCS believes in investing our time and resources to attract and hire an engaged, talented, and diverse workforce that is committed to protecting children by strengthening families.

Job Title: Secretary 1

Department: Professional Development

Requisition #: 704103-120425

Primary Location: Ohio-Franklin County-Columbus

Work Location: 855 W. Mound Street, 43223

Bargaining Unit/Exempt: Bargaining Unit

Schedule: Monday-Friday, 8:00a-5:00p

Minimum Starting Salary: $18.02 per hour

Posting Start Date: 12/04/2025

Posting Close Date: All postings are available for a minimum of 10 days from Posting Start Date but may be extended at the Agency's discretion. All submissions received within the first 10 days will be considered.

What You Will Do – Essential Duties and Responsibilities:

Employee performs specialized/diversified secretarial tasks and provides secretarial administrative support and assistance to the Professional Development Department and the Central Ohio Regional Training Center by coordinating and assisting in the facilitation of training and professional development activities.

• Maintains workshop and trainer files. Facilitates and finalizes arrangements with trainers including but not limited to handouts, equipment needs, room preparation, and sign-in sheets; relieves the training coordinators of routine administrative tasks which include, but are not limited to, composing answers to correspondence which involves forwarding of requested materials such as handling routine inquiries from consumers regarding policies and procedures of the Professional Development Department; provides ongoing secretarial support that includes, but is not limited to, typing and composing correspondence, reports, minutes, beverage supplies, and maintaining files for the Department.
• Manages and implements the caregiver workshop registration process which includes, but is not limited to, producing written confirmations and/or waiting list letters to all workshop registrants from agency foster/adoptive parents, contract agencies and the 12 regional counties; develops and maintains a schedule of registrants for each training workshop; prepares and make available certificates of training to all participants upon completion of training; researches and responds to inquiries regarding foster caregiver training; troubleshoots and furnishes information and explanation of training programs to the general public.
• Facilitates the management of the business functions of the Professional Development Training Program which includes the Central Ohio Regional Training Center (CORTC); prepares and monitors internal statistics, E-Track Learning Management System, Ohio Department of Jobs and Family Services (ODJFS) SACWIS system and other statistics and data banks as required by the ODJFS, the Ohio Welfare Training Program as well as the Children Services Information system; and training records.
• Performs other related duties as assigned, including copying and distributing materials, shares responsibilities for telephone and receptionist duties, ordering supplies; responsible for tracking and maintaining audio/visual equipment, videos and other resources and preparing coffee.

Minimum Qualifications

• Basic math skills along with strong verbal and written communication skills
• Previous experience as a Secretary, Technical Typist, Stenographer or diploma in secretarial technology

Preferred Qualifications

• Proficiency in general office skills, including organizing files, scheduling, and maintaining records
• Competence in written and verbal communication, including preparing correspondence and responding professionally to inquiries
• Experience with standard office technologies such as email, word processing software, and other relevant tools
• Strong organizational abilities, attention to detail, and time management skills
• Experience in an administrative or clerical role is preferred but not required
• High school diploma or equivalent; additional education in office administration or a related field is a plus
• Ability to maintain confidentiality and demonstrate professional discretion

What We Offer You:

• Minimum starting salary of $18.02 per hour
• Hiring Bonus up to $1,500
• Quality, Low-Cost Medical, Dental and Vision Insurance
• Generous Vacation, Sick and Personal leave accruals and 11 paid holidays
• Retirement Pension through the Ohio Public employment Retirement System
• 457(b) retirement savings plan through Ohio Deferred Compensation
• No Cost Life Insurance Coverage up to $50,000
• Tuition Reimbursement
• EAP Program
• Additional Raises over the next three years (based on continuous service)
• A true hybrid working environment!
• Personal and Financial Wellness opportunities through the Franklin County ThriveOn Program
• More!