What are the responsibilities and job description for the ASSISTANT PROJECT MANAGER position at Frank L Blum Construction Co?
Summary:
The Assistant Project Manager is responsible for assisting Senior Project Managers and Project Managers in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. The Assistant Project Manager is expected to exercises independent judgment related to day-to-day administration of projects.
General Responsibilities
- Assist the Project Manager/ Senior Project Manager in all phases and aspects of the project.
- Follow the FLB Best Practices.
- Manage projects independently as assigned with oversight from the PM/SPM
Work Deliverables: The results that are expected from a top performing Assistant Project Manager.
Project Set Up:
- Ensure that proper tools are in place prior to the beginning of a project.
- Prepare and assist with pre-installation meetings.
- Review Owner contract and become familiar with terms & conditions.
- Distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM/SPM in the development of the overall project schedule.
- Work to obtain all necessary permits as requested by the PM and/or SPM.
- Review drawings and specifications to become completely familiar with the project.
- Complete sub evaluations/comparisons of bids, scope review, and complete buyout as requested by PM and/or SPM.
- Develop a project submittal log and obtain designer’s approval.
- Manage said submittal log and ensure all submittals are processed promptly.
*CORE VALUE – High Performance – Plan Effectively:
- Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. Follow up on collection of all non-received documents and escalate any issues to the PM and/or SPM.
- Prepare all project meeting agendas and associated attachments as directed by the PM/SPM.
- Attend weekly project meetings as requested by PM and/or SPM and keep detailed meeting minutes for publishing to project team.
- Draft, submit, and track all RFI’s and distribute to all teams members as appropriate.
- Review project logs (RFI’s, Submittals, PCO’s) with Superintendent on a weekly basis.
- Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications.
- Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and include in project documentation. Inform PM and/or SPM of deficiencies.
- Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with PM and/or SPM and Superintendent. Set up coordination meetings for PM and/or SPM to chair.
- Collect subcontractor changes for review by the PM and/or SPM.
- Execute payment applications.
- Complete quantity take-offs as requested by estimating and PM and/or SPM.
- Review and code invoices. Check for accuracy and compare to cost to complete forecast.
*CORE VALUE – High Performance – Finish well:
- Distribute all punch lists and follow-up as necessary to ensure timely completion of punch list work.
- Collect all required close out documents for certification.
- Assemble the close out documents and address non-compliant subcontractor directly for compliance.
Relationship Management:
- Maintain client relationships at the appropriate level reinforcing FLB’s commitment to continuously addressing their needs and interests.
- Work collaboratively with outside parties (I.e. the design team, etc.) to accomplish client goals.
- Demonstrate effective relationship building within the project team and throughout FLB. Keep field team members (i.e. Superintendent) informed and active in decision-making.
- Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times.
Behavioral Expectations: The skills and personal attributes needed to attain the results expected from a top performing Assistant Project Manager.
*CORE VALUE – Strong Relationships – Customers recommend us to others:
- Treats internal and external clients, vendors and subs as partners.
- Identifies client needs and addresses them.
- Identifies and acts on ways to add value.
- Identifies and acts on opportunities to expand the relationship.
- Balances client and FLB needs effectively.
- Is responsive to clients’ needs and displays intensity.
*CORE VALUE – Continuous Improvement and Development:
- Continually builds own knowledge and expertise.
- Is open to new ways of doing things.
- Offers to coach/assist others with less experience.
- When problems arise, shares expertise to help resolve the issue.
- Makes self accessible for questions even when under stress.
*CORE VALUE – Honesty and Integrity – Do the right thing:
- Makes decisions and acts with FLB’s long term interest in mind.
- Acts with integrity, maintaining the highest ethical standards.
- Is flexible and changes quickly based on FLB’s changing needs.
- Balances FLB’s needs with those of others including the client, the team, etc.
- Manages with profitability in mind.
*CORE VALUE – Safety and Well-Being – No accidents or OSHA violations:
- Is well versed in FLB’s safety program procedures and policies.
- Consistently follows/enforces FLB’s safety procedures and policies.
- Makes tough decisions to ensure that safety remains on the front and center.
Attention to Detail:
- Thoroughness in accomplishing tasks for concern in all area’s involved, no matter how small.
- Monitors and checks work or information and plans and organizes time and resources efficiently even under the pressure of multiple demands.
Team Player:
- Works cooperatively with others toward accomplishment of a shared goal as opposed to working separately or competitively.
- Leverages own strengths and demonstrates understanding of weaknesses in order to most effectively contribute to a project.
- Knows when to lead and when to follow.
- Reinforces the team concept through all actions.
Demonstrates a Sense of Urgency:
- Sets high expectations and achieves them regardless of the barriers.
- Demonstrates a passion for one’s work - enjoys working hard and is full of energy.
- Acts with an insatiable need to get things done - can be counted on to get things done on time and with excellent quality and results.
- Pays attention to the details to make sure the job gets done right.
Other Information
Physical Demands:
- Regularly required to sit; occasionally required to stand, walk and stoop or kneel
- Must occasionally lift and/or move up to 25 pounds
- Ability to repetitiously use hands, fingers to handle or feel and to manipulate keys on a keyboard
- Vision abilities for this position include close vision
NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions