CONSTRUCTION Office Administrator

HOURS 8am to around 2pm approx Monday to Friday (as needed flexible hours)

Flexible hours paid time off after 9 months of employment

Must be a fast learner and have a little knowledge of the construction business

• Request and record pricing on material for new and revised proposals

• Communicate with the purchasing manager when needed, regarding purchasing the material for jobs

• Send invoices and create estimates, work orders

• Coordinates and implements general office services such as appointment-setting, records control, and other administrative activities

• Communicates effectively with all departments

• Constant follow-up by phone and email with clients and vendors

• Works collectively with the Project Managers and Accounting when applicable

• Uses various software applications such as QuickBooks,

• Exercises administrative judgment and assumes responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area

• Perform other duties as assigned

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Proficient with QuickBooks REQUIRED

• Detail oriented and organize

• Good oral and written communication skills.

• Adaptable, positive attitude, and strong interpersonal skills.

• Estimating: Order, scan & copy plans and specs; prepare bid spreadsheets and bid packages; gather subcontractor/supplier quotes; take bids to opening

• Project Management Assistance/EEO Compliance: Order material as directed; respond to requests of project owner officials and subcontractors/suppliers as requested by project managers; and prepare and organize monthly EEO reports.

• General Office Assistance: Order supplies; sort mail; run errands; general correspondence, reception, and other admin functions as needed

Job Types: Full-time, Part-time

Pay: $22.37 - $25.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• QuickBooks: 3 years (Preferred)
• Administrative experience in construction office: 2 years (Preferred)

Ability to Commute:

• Scotch Plains, NJ 07076 (Required)

Work Location: In person

Salary : $22 - $25