What are the responsibilities and job description for the Administrative Assistant (Level IV) position at Francison Consulting, Inc.?
Work Schedule
5:30 AM to 2:00 PM
Hybrid work environment
Position Overview
Francison Consulting, Inc., is looking for an Administrative Assistant IV to join our team in supporting Los Angeles World Airports (LAWA), including LAX. This role provides high level administrative support to project supervisors and inspection staff, ensuring efficient coordination, documentation control, and communication across active infrastructure projects.
Key Responsibilities
- Provide administrative support to project supervisors and inspection staff
- Manage calendars, coordinate meetings, and prepare agendas and meeting minutes
- Maintain project logs, documentation, and filing systems from pre-construction through close out
- Prepare correspondence, reports, and project related materials
- Coordinate communication between inspectors, project management, and stakeholders
- Track financial documents and assist with budgeting documentation
- Support document control processes and ensure compliance with contract and LAWA requirements
- Handle phone calls, greet visitors, and assist with general office operations
- Coordinate inspector and stakeholder meetings, including recurring safety meetings
- Manage office supplies and provide general administrative support
Qualifications
- Post secondary education required
- 10 or more years of experience as an administrative assistant
- Strong organizational and communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Office including Excel, Word, PowerPoint, and SharePoint
- Experience with document control and project coordination
- Ability to communicate clearly and provide accurate, timely reporting
Preferred Qualifications
- Experience working with LAWA, city agencies, contractors, or aviation projects
- Familiarity with project management and document control software such as PMWeb, Adobe Pro, or Bluebeam
Additional Requirements
- Ability to work flexible hours as needed
- Must pass federal background check and obtain LAWA badge
- Ability to support both onsite and remote work as part of a hybrid schedule
Assignment Details
- Project Assignment: ATMP Roadways Project and Infrastructure Capital Project
- Equipment Provided: Cell phone
Why Join Francison Consulting, Inc.
- Work on high visibility infrastructure projects at LAX
- Be part of a collaborative team supporting large scale inspection and construction program
- Gain exposure to complex, multi stakeholder environments including LAWA, contractors, and city agencies
- Contribute to critical project coordination and operational success
- Work alongside experienced professionals in construction and infrastructure